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Popular charity seeks an Assistant Association Secretary who will provide proactive, efficient and confidential support to the Association Secretary and CFO with the Board of Trustee and its sub-committees, to enable them to operate efficiently and effectively.

The HQ is based in Berkshire, most meetings are held in London, and therefore the working arrangements can be somewhat flexible, a mix of home/office/London meeting locations.

Key Responsibilities

  • Co-ordinate the papers for the Trustee Board, Committees and subsidiary Board meetings to include sense checking and proof reading.

  • Seek information, collate data to create reports; interrogate and review reports and financial data as required.

  • Attend and support meetings or events, including the taking of minutes.

  • Track deadlines and issue reminders for delivery of actions arising from meetings.

  • Support the creation of annual and individual audit plans, follow up with internal and external audit contacts to ensure agreed actions are complete in a timely fashion. Provide exception reporting for ED meetings and maintain follow up register for Audit & Risk Committee

  • Undertake research for ad hoc projects within the CFO directorate and support strategic programmes and key projects as required.

  • Provide support to the Association Secretary by taking on a full range of company secretarial responsibilities across governance, including involvement in the year end process, annual reporting, statutory compliance, Data Protection and other related activities.

  • Our client is a learning organisation and is committed to fostering a positive climate for continuous learning. They expect all their people to demonstrate commitment and actively participate in continuous professional development (CPD).

This role would suit an organised, financially literate candidate, part or fully ICSA qualified ideally with some previous experience of minute taking.

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