Latest Roles

3573Interim Board Support - 3mths +London SE1/HybridFixed TermCompany Secretarial Assistant, Assistant Company SecretaryOur client seeks a credible candidate with previous experience of working with senior leaders up to board level to join them on an interim basis to handle board support work and governance project work, a full job description is available on request. You need not have had experience in all matters listed on the job description, the team is happy to train on certain areas should it be necessary, but previous experience at Board level supporting meetings and minute taking would be preferred.

This full time role will be for an initial fixed term contract period of 3 months but there is the opportunity for the role to turn into a permanent role, should that arrangement suit all parties.  The role will be offered with a hybrid working arrangement – their hybrid working arrangements are 2 days a week in the office (Tuesdays and Thursdays).

The post has two main parts.

• Firstly (75%), the post holder will support the University Secretary in their role as lead governance officer, taking responsibility for the smooth running of the university's governance function and providing advice and guidance to the University Secretary, whilst earning the trust and confidence of executive colleagues and the Board. Using significant personal initiative, the postholder will manage the board and committee cycle, including the collation of papers, taking minutes of board and committee meetings and take responsibility for following up on actions. The post-holder will work with key stakeholders, including committee chairs and members of the board and support the University Secretary in ensuring that terms of reference are up to date and in line with the CUC Code. Further, the office holder will produce summaries of key documents (e.g. policy papers) to support internal policy development and maintain and monitor a compliance risk register.

 

• Secondly (25%), the post holder will support the University Secretary as an Executive Assistant, managing workflow, keeping track of reports, actions and deadlines, drafting reports, papers, memos and letters, arranging appointments, dealing with correspondence and maintaining files and records.

 

• The post holder will also assist on key project management issues, particularly in relation to governance activities. The postholder will liaise with individuals at all levels both internally and externally, including senior figures within related industries.

 

• ???The post holder will work within the Secretariat team to support the whole executive, although they will take specific responsibility for supporting the University Secretary and Chair of the Board.

 

3572Assistant Company Secretary - Fully Remote/London - Renewable Energy Fully Remote/London PermanentAssistant Company Secretary, Senior Assistant Company SecretaryOur client is a worldwide renewable energy company that is now looking for an Assistant Company Secretary to join their team. This role is new to the company and will be reporting to the Head of Subsidiary Governance.
Requirements:
To be successful in this role you will demonstrate the following skills and attributes:

• At least 34 years of company secretarial, subsidiary governance, transactional, corporate law and entity management experience;
• Experience of drafting subsidiary governance and company secretarial documents, supporting transaction activity, and ensuring global statutory and regulatory compliance;
• A proactive approach to problem solving combined with attention to detail, and strong organisational and prioritisation skills;
• Excellent interpersonal and influencing skills to build and maintain effective relationships with internal and external stakeholders at all levels globally;
• An enthusiastic and flexible approach to operating as part of a small team in a fastpaced, early stage environment able to meet deadlines and adopt A pragmatic approach to support the establishment;
• Ideally apart or fully qualified member of the corporate governance institute or a qualified lawyer in the UK with corporate law experience.

A competitive salary is on offer along with the ability to work Fully remotely with the occasional travel to the London-based office required once every 1-2 months. A full job description is available on request.

3569Company Secretarial Administrator – London/Remote London/RemotePermanentTrainee, Company Secretarial AssistantOur client is now looking for a Company Secretarial Administrator to join their team on either an interim or permanent basis. A competitive salary is on offer along with a Hybrid working structure of 3 days in the office and 2 days WFH.

This role is for a junior Co-Sec looking for their first role in progressing their Company Secretarial career. This person will be responsible for the statutory filings for about 120 UK Companies and assisting with the administration of European entities. Another important aspect of this role will be helping with the implementation and rollout of the GEMs global entity management system. GEMS will house all the company entities worldwide and this role will be responsible for the entity management for UK and Europe. The ideal candidate should have at least 6 months Co-sec experience and must have experience using GEMS or Diligent entity management system.

A full job description is available upon request.
 

3564Governance Professional - Asset Management London EC2PermanentSenior Assistant Company Secretary, Assistant Company SecretaryThis top 50 global asset manager is now seeking to recruit a governance professional who draw on their expertise in supporting on all governance and company secretarial services to s number of different entities (which will include a number of different Trusts, Funds and ICAVs). 
Embedded in a wider legal team, you'll be the specialist point of contact for all advice and queries relating to the corporate governance and entity management of all entities under management (inc liaising with relevant specialists and outsourcers in relevant jurisdictions). 
Therefore you'll ideally be a Chartered Secretary with excellent experience gained from a regulated financial services environment. Consideration will be given to those not CGI qualified but who might be considered qualified through experience. Working knowledge of Diligent Entities and Diligent Boardbooks would be advantageous. 
Whilst this role should be considered more standalone in nature, reporting to the Head of Dept, there will be other resources in the form of qualified company secretaries within the wider business who, whilst will have their own remit, will be able to provide some support as/when required. You are also likely to engage with them via relevant transactional work (acquisitions, JV's, new fund establishment etc). 
Someone who is used to a fast-paced, ever evolving role would best suit this role and environment. You will have a very significant part to play in this role, needing to strike an appropriate balance between achieving the commercial goals of the business whilst protecting the interests of the company and clients and stakeholders. 
This role will be offered on a full time, permanent basis with three days to be based in the office (London EC2), two from home. A very competitive salary and benefits package is on offer, please enquire for a full job description. 

3571Part-time Board Support/Admin - 8 Month FTC / Non-profit organisation | London/RemoteLondon/remoteFixed TermCompany Secretarial Assistant, Assistant Company Secretary

3570FTSE 250 Snr Assistant Co-Sec - IndustryLondon SW1/HybridPermanentSenior Assistant Company Secretary, Assistant Company Secretary

International FTSE 250 industrial business now seeks to appoint a qualified Senior Assistant Co-Sec to join their small yet experienced team. 

The ideal candidate will have some strong PLC experience to-date and be comfortable working with senior, international stakeholders. This role will encompass a broad remit including key committee and board support, listed work and support with the annual report. 

Reporting to the Group Company Secretary, you will be responsible for providing company secretarial services to the Board and the Executive Committee and to their various sub-committees. You will play a central role in the corporate governance and general administration of the plc, especially concerning the relationships between the Company and its shareholders and regulators, and between Company management and the non-executive directors. This role would suit an experienced candidate, with a mature, unflappable approach, an effective communicator - comfortable with minuting meetings and able to work with all levels of seniority within the business. There is scope for promotion to Deputy within two to three years subject to normal performance criteria. A full job description is available on request.

A competitive base salary and package are on offer. 

3554Financial Services plc - Company Secretarial Assistant | London/HybridLondonPermanentCompany Secretarial AssistantSpecialist bank are now seeking a Company Secretarial Assistant on a full- time, permanent basis. Core working hours are Monday to Friday 0900 to 1700 and you will be required to attend the London office four days per week, working one day from home.

A minimum of 1-2 years’ experience in Financial services is essential.

The post-holder will join the Group Company Secretarial team in managing a range of statutory and governance related obligations on behalf of the Group and our purpose is to empower the business to make effective decisions. The team delivers on that purpose through supporting the committees and forums comprising the Group's corporate governance framework and advising on the Group's governance and statutory obligations.  You will work alongside the team servicing a portfolio of internal stakeholder clients as well as wider corporate governance projects and tasks. This role will include governance forum / committee meeting support work, and transactional work including legal entity management and statutory compliance.

Salary is competitive depending on experience.

Responsibilities include:

• Preparing agendas for a range of governance forums and committees, managing the meeting calendar and liaising with functional representatives responsible for preparing papers around deadlines, preparing meeting packs, and drafting the minutes, actions schedule and any upstream reports to other forums. The committees / forums you will be involved with include, but are not limited to, the Bank's investment committee, New Product and Initiative Forum, Financial Services Compensation Scheme (FSCS) Committee, the Client Money Committee, Transaction Reporting Committee, Senior Managers Regime Committee,  and the Policies Review Committee
• Managing the process for regular statutory compliance events for a number of Group subsidiaries including UK and Ireland– including submission of confirmation statements and signoff of annual accounts, as well as ad hoc processes such as director changes
• Being responsible for keeping legal entity data current in GEMS
• Actioning requests from Internal and External audit for the collation and provision of various governance materials
• Managing the library of forum/committee terms of reference, including the annual review process, and leading an initiative around providing online access for stakeholders to terms of reference and other key governance documents
• Preparing and releasing stock exchange announcements in accordance with applicable Listing Rules
• Managing the Authorised Signatory process and dealing with sealing requests and other signatory queries
• General administrative support to the department when required.

Core skills and Knowledge:

• 1 – 2 years' experience of supporting governance / compliance forums and committees in financial services
• Exposure to core technical concepts in banking such as liquidity and capital management, operational risk, compliance, credit, internal audit etc. Some knowledge of the regulatory regimes which underpin these where applicable and an appreciation of how these areas typically interact with the broader governance framework / cycle within banking.
• Exposure to broader financial services landscape and an appreciation of key governance and compliance frameworks, including UK Corporate Governance Code, FCA Listing/Disclosure Rules and company law, plus Market Abuse Regulations
• Strong drafting abilities with the ability/perception to be able to transpose/precis technical concepts/discussions with accurate, fluent and logical writing style for minutes and other reports.
• strong attention to detail for format and typography
• Good organisational skills and project management abilities
• Working knowledge of Diligent Boards (or equivalent board portal software)
• Working knowledge of GEMS (or equivalent legal entity management software)
• Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience), Powerpoint and Excel
• Personable, pro-active, flexible, pragmatic, robust. You must have the ability to communicate and collaborate effectively with people at all levels of an organisation and across a range of jurisdictions.

If you have any questions or would like to be considered for the role, please do not hesitate to get in touch!

3553FTSE 250 Deputy SecretarySouth West/HybridPermanentDeputy Company Secretary

• Highly experienced member of the ICSA/Chartered Governance Institute with substantial professional experience gained in a FTSE-listed company.
• Demonstrable up-to-date technical knowledge with particular expertise in the requirements of the Corporate Governance Code, the UK Listing Rules/DTRs, MAR, subsidiary governance (ideally multi-jurisdictional) and share plans
• Experience managing and preparing documentation for all forms of share plans including all-employee schemes (both UK and global) and long term incentive plans (such as LTIPs or share option schemes).
• Understanding of remuneration regulations and remuneration structures for Executive Directors.

• Able to interact successfully with people at all levels and be comfortable operating at Board level to ensure key stakeholders have full confidence
• Self-starter with excellent organisational skills who is able to perform the role proactively and independently, as well as be a high performing part of a team

• Be flexible, pragmatic, resilient and calm under pressure with a proven ability to operate effectively in a demanding and fast-moving environment
• Act with integrity and discretion at all times
• Excellent verbal and written communication skills with a high level of accuracy and attention to detail.
• Good time-management skills and ability to prioritise workload and adhere to deadlines

• A hands-on ‘can-do’ and solutions-driven attitude

 

3544FTSE 250 - Assistant SecretaryLondon City/HybridPermanentAssistant Company SecretaryOur client has recently listed and joined the FTSE 250. It now seeks to recruit an Assistant Company Secretary in a newly created role reporting to the Group Company Secretary and working closely with the Deputy Secretary. This role would suit a well-rounded, bright and able candidate with strong technical and corporate administration skills, a strong communicator, who would enjoy being part of a brand new team - helping to shape and assist with the decision making around the needs of the department as it develops. This really is an ideal (and rare) opportunity to put your own stamp on a brand new plc role. A full job description is available on request.

What you will bring to the role:
 

• Highly organised, detail oriented with the ability to think quickly and practically
• Able to multi-task, prioritise work and cope well with competing deadlines
• Excellent communication skills; personable
• Flexibility and willingness to work on a variety of matters
• Commitment to continuing professional development
• Willingness to lead, where appropriate
• Ability to collaborate with colleagues across the organisation
• Strong sense of accountability and self-motivation

Necessary experience or qualifications:
 

• Worked in a corporate environment, preferably financial services.
• Highly experienced minute taker
• At least two years knowledge/experience of ‘corporate governance’ and the Senior Managers Regime
• Can demonstrate an ability to take on new roles
• Experience co-ordinating/working on cross-department projects
• Experience in working in regulated organisation

3568Senior Company Secretarial Assistant - 6 month FTC - London EC2/RemoteLondon EC2/RemoteFixed TermCompany Secretarial Assistant, Assistant Company Secretary, Senior Assistant Company SecretaryThis futures & forwards exchange are now seeking a company secretarial resource to provide support to their team of six. The successful applicant will be providing extra support in all areas of work that flow through the department. This will include providing ad hoc committee support, including preparation, collation and distribution of board materials, routine statutory compliance work and maintaining corporate records, assisting with the onboarding of new directors and supporting shareholder queries. 

The nature of the work will vary depending on when those internal team members are supporting the project work; therefore this person needs to demonstrate a flexible and adaptive approach to the work. Be happy to pick things up, sometimes with very little notice and therefore have the experience and maturity to be able to complete the tasks with minimal support or supervision. Therefore the role would be fit as a Company Secretarial Assistant or Assistant Secretary with good entity management knowledge and who ideally has experience of diligent entities.  

The role will be offered as a 6 month fixed-term contract but is likely to be extended beyond that period. You'll ideally be immediately/quickly available but consideration will be given to those who have a longer notice period. 

The company offers a generous salary range and a flexible hybrid working policy of three days in the office, and two from home. Please do get in touch for further information. 
 

3566Head of Governance - Non-profit organisation | London/RemoteLondonPermanentOnly Company Secretary, Deputy Company SecretaryOur client is now seeking a Head of Governance on a full-time basis to work across all the departments in UK and Ireland, overseeing governance and the development and engagement of the association. The role acts as Company Secretary to provide advice and operational support to both the Board and Executive. In particular, the role takes responsibility for assuring development and engagement of the associative voice and good governance and decision making in the Board and Executive. You will have 3 roles report in including one job share (Association Board Coordinator).

Working hours are 37.5 hours per week, Mon-Fri. The team attend the office in London 2 days a week and 3 days from home.

Salary is competitive depending on experience.

MAIN ACCOUNTABILITIES

• Together with the Head of Policy, Risk and Planning and Safeguarding Lead, provide senior leadership to the EO function to ensure it delivers on its mission and is a cohesive high functioning team.
• In consultation with the Chair and Executive, develop and implement a strategy for developing and maintaining a vibrant, active and engaged association.
• Liaise with colleagues across the movement on shared priorities for the Associative function.
• Lead activities to develop and engage the association, including all communications, events and coordination of the AGM.
• Development of internal communication coordination and policies and guidance.
• Development and line management of the associative and governance team.
• Support the Chair and Chief Executive in fostering collegiate and constructive ways of working between the Board, its Committees and the Executive.
• Lead the authoring and updating of a suite of corporate governance tools (eg, internal governance codes and frameworks) that assist with embedding and driving forward good governance at all times.
• Act as Company Secretary to provide advice and guidance to the Board and Executive in heeding governance legislation and best practice and ensure that all Company Secretarial tasks are fulfilled.
• Oversee the management of Board and Executive governance meetings, including practical arrangements and information resources and appropriate records are kept of Board, Committee and Executive meetings including timely production of minutes, attendance registers, agendas and papers.
• Develop performance information and KPIs on association, governance and compliance for the Board and Executive Team.
• Oversee and periodically review the overall governance framework for the organisation; ensure it is fit for purpose and provides clearly accountable decision making and oversight.
• Development of an internal audit programme.
• Managing complaints relating to governance and decision-making.

KEY PERFORMANCE INDICATORS

• Establish the Governance and Association group within the wider Executive Office team.
• Delivery of a lively and engaging AGM 2024 programme.
• Proactive and responsive advice and support provided to the Board and Executive to facilitate effective decision-making processes.
• Baseline Performance indicators on association engagement, governance and compliance developed and implemented.

• Oversee development of governance workplan linked to strategic priorities, annual plan and movement associative topics.
• Oversee development of an annual internal communications plan.
• Management and support of team as a collective and individual member including annual performance reviews.
• Relevant complaints are responded to in accordance with the Complaints Policy.

• Scoping of an internal audit programme.
• Experience of, or qualification in, operating in a formal governance system as a secretariat function to schedule an annual governance cycle, set agendas, commission papers, assemble meeting packs, produce actions/meeting notes and monitor progress against these.

PERSON SPECIFICATION / SKILLS & EXPERIENCE

• Experience engaging and operating in an associative or similar organisational structure.
• Experience as a leader and manager, including teams and budgets.
• Experience building and maintaining high functioning small teams.
• Experience in stakeholder management with senior executives and non-executives and wider staff or associative groups.
• Experience in communication for internal and/or quasi-internal audiences.
• Excellent oral and written communication and editorial skills.
• Proficient experience in the practical use of personal IT equipment and Microsoft Office 365 suite. The ability to effectively collaborate and communicate within a hybrid working environment utilising Teams, SharePoint, One Drive and Yammer.

COMPETENCIES

• Ability to prioritise competing demands and manage expectations from multiple stakeholders.
• Ability to act autonomously, focussing on the long-term adaptive challenge while delivering on the short-term quick wins.
• Ability to actively listen, understand and accommodate the views of others while still achieving policy objectives and asserting legal, regulatory, contractual or other non- negotiable points diplomatically.
• Ability to connect networks of ideas and work flexibly switching between topics as required.
• Ability to remain focused and calm under pressure in order to deal with ambiguities and conflict.
• Excellent interpersonal and oral communication skills, with proven ability to work cooperatively in a networked organisation.
• Social and communication skills, able to operate with integrity, diplomacy, tact, and empathy.
• Ability to think systemically and structure information and workflow.
• Ethical judgement, critical thinking, and ability to analyse risk and issues to produce recommendations.
• Coaching and ability to support team development and direct reports to develop individually and as a team.
• Written skills able to produce a wide variety of products from short briefings to governance papers and detailed policies and procedures.

If you would like to be considered for the role, please get in touch.
Closing date for submissions - Friday 17^th November.

3563Assistant Secretary - transport sectorLondon (Covent Garden)/HybridPermanentAssistant Company Secretary, Senior Assistant Company SecretaryOur client is a dynamic private group (owned by several blue chip pension and infrastructure investment groups committed to the long-term growth of the business). It now seeks to recruit an Assistant Secretary. The team comprises the GC/Co Sec, the Deputy Secretary (to whom this role reports), Assistant Secretary (this role) and the PA/Co Sec Assistant.

The purpose of this role is to provide high quality company secretarial support and governance for the Group. The post holder will act as Secretary to key subsidiary Boards, provide governance and best practice advice and manage ad hoc projects.  You will provide support in delivering a broad range of services to the group including Board support, statutory compliance, governance advice, assisting with the Annual Report process and managing ad hoc projects, working closely with departments across the business.
This is a high profile and key secretariat role involving regular contact with directors, investors and senior management.
The successful candidate is likely to have the following skills and experience;

• A minimum of 5 years’ experience working in a Secretariat department/professional services
• CGI qualified/finalist
• Experience of Diligent and Board Intelligence (or similar Board portal)
• Excellent minute taking and Boardroom advisory skills
• Solid technical knowledge of the Companies Act 2006 and the Corporate Governance Code

3518Chartered Accountants Practice - Company Secretary – London SW18 (Full or Part-time) London SW18 PermanentOnly Company Secretary, Deputy Company SecretaryThis practice of Chartered Accountants and Registered Auditors is now looking to recruit a new Company Secretary as the current postholder is retiring. The Practice offers a full range of services from a team of seven experienced and qualified staff. The practice is highly computerised with an emphasis on quality and the accessibility of principals and staff.

Main Job Responsibilities
 

• Maintenance of Statutory Registers, records and files.
• Preparation of confirmation statements
• Filing of Forms at Companies House
• Executing share transfers and issuing share certificates
• Executing changes of directors, secretaries and registered office.
• Other secretarial duties including dealing with change of articles
• Preparation proforma directors’ and shareholders’ meeting minutes & notices
• Liaison with clients and solicitors

This is a stand-alone position within the practice, reporting to the director when required. A Competitive salary is on offer depending on experience. A full job description is available on request.
 

3562[BWW Exclusive] FTSE100 Snr/Assistant Company Secretary Northern Home Counties PermanentSenior Assistant Company Secretary, Assistant Company SecretaryThis well-known stalwart of the FTSE100 is now seeking to appoint an Assistant Company Secretary (or possibly Senior Assistant depending on experience level) on a full time, permanent basis. This is a fantastic opportunity to join a stable, FTSE100 Secretariat in role that has significant focus on the corporate governance and plc remit. 
The role on offer is incredibly broad, offering exposure to pretty much every aspect of the work that flows through the function. You would report directly to the Deputy Company Secretary who has the day-to-day running of the department but their reporting line is into the General Counsel & Company Secretary. The company are seeking an enthusiastic and positive individual who is keen to make their mark and demonstrate that they are able to take the lead on key aspects of the role and on certain projects as well.  
You'll ideally be qualified (ACG or GradCG) with experience of operating in a listed company or perhaps via client secondments if you are currently working for a professional services firm. Experience of share plans would be particularly desirable in this position. 
This is an excellent opportunity for an Assistant Company Secretary or perhaps even a Senior Company Secretarial who is ready for that next step up but wishes to stay within a main market listed environment. An excellent salary and package is on offer as well as a very flexible hybrid working policy of two days in the office, three from home. There is also a degree of flexibility on this depending on the applicants preferences. Please do get in touch and request the full job description if you'd like to know more.

3561Company Secretary - Chartered Accountants Practice | London NW3/RemoteLondon NW3/RemotePermanentOnly Company Secretary, Deputy Company SecretaryOur client is a north London based chartered accountancy practice specialising in tailored accounting and tax services for businesses and individuals. They are now looking for a new Company Secretary as the current incumbent is looking to retire at the end of the year.

They are looking for someone who can manage the department, be pro-active and work effectively with the partners, other members of the team and who has the confidence to deal with statutory matters as they arise. None of the company secretarial work is for listed clients and there are very few that have a long list of investor shareholders so most of the work is relatively straightforward although they would be looking for someone who has the ability to deal with company reorganisations, share buybacks and cancellations and similar matters they are likely to come across.

The role would suit a candidate with strong technical skills, experienced in the use of outlook, excel, word and someone used to managing deadlines and ensuring all filings are made.

Flexible hybrid working is offered with most staff doing a minimum of Three days in the office. Salary will be negotiable depending on level of candidate and the experience they offer. Please ask for a full job description.
 

3511PLC Assistant Secretary London EC2/RemotePermanentAssistant Company Secretary, Senior Assistant Company Secretary

Our listed client seeks to recruit a proactive, capable Assistant  Company Secretary in a standalone role to help move the function forward, someone who can support the GC/CoSec and help organise, modernise and revamp/upgrade what already exists.

Reporting directly to the GC/CoSec, you will support in providing broad ranging company secretarial services to the Company, in particular its PLC Board, committees of the Board, its subsidiaries and certain joint ventures with third shareholders.

There is a good canvas there to make a real difference to this function, and the team will be great to work with, very action orientated and supportive. The job description available on request.  This is a lovely role for someone who knows what good looks like and would get satisfaction from helping to build that elsewhere!

This role would suit a candidate with the following skills and experience;

• A self-starter who is used to working proactively, with minimal supervision and manage own workload
• Mature, unflappable approach, effective communicator - comfortable with minuting meetings to an appropriate standard and able to work with all levels of seniority within the business.
• Effective communication (written and verbal) with a very good command of the English language
• Well-organised, with strong time management skills, accuracy and attention to detail
• Computer literate, particularly with Microsoft Office programs, Company Secretarial Software and electronic Board Meeting portal Board Intelligence (or similar)
• Ability to handle multiple competing tasks and priorities within tight time frames
• Proactive, highly competent, outgoing and able to establish relationships effectively with a range of personnel across the business
• Committed to developing own knowledge and skills

3501Chartered Secretary (VP) - Fund Manager (Part-Time) London W1/RemotePermanentDeputy Company Secretary, Senior Assistant Company Secretary, Only Company SecretaryThis multinational fund manager is now seeking to make a first time appointment for a dedicated inhouse company secretarial resource. At present the CFO and Finance Team undertake the required work and responsibilities but they are now seeking the expertise and guidance from a corporate governance and company secretarial specialist to take on the lion's share of the role.  
This is a brand new, standalone role, reporting directly to the CFO. You'll be expected to draw on your experience gained within a regulated financial services environment and prior experience of funds would be ideal although not essential. You'll need to be confident in your abilities to lead from the front foot, supporting the Board, Senior Management and Partners with all relevant governance and company secretarial support. This role will require a self-starter with strong communication skills to be able to grasp the needs of the business and shape what will need to be a professional and trusted company secretariat function. 
The role will be offered on a permanent, four days per week part-time basis with a very competitive salary and strong discretionary bonus element. The company also offer hybrid working, but will be looking for this individual to be in the office three days per week (London W1), one from home/remote. Such is the nature of any brand new role, the job description is ever evolving, but a draft profile is available on request for review. Please do get in touch if you would like to find out more. 

3551FTSE250 Trainee Company Secretary (full CGI study support package)London SW1/HybridPermanentTrainee, Company Secretarial AssistantA rare and fantastic opportunity to join this new, FTSE250 company as a Trainee Company Secretary on a full time, permanent basis. This is a brand new role created in the team as part of its natural expansion which will provide the post holder with an excellent opportunity to start their Corporate Governance career. 
You'll have access to an incredibly broad remit of work that flows through this highly visible and well-regarded Secretariat, as well as the support and guidance of two excellent Chartered Secretaries that make up the immediate team (Head of Secretariat and Assistant Company Secretary). This is a perfect opportunity to begin your career in Co Sec or perhaps even make a transition from a professional services environment, inhouse, if this is something that you are seeking. 
An excellent salary and benefits package are on offer alongside a full CGI study support package. The company do offer flexible working as standard but would like someone who can attend the office four days per week to help with their onboarding and personal development/training in the role. A full job description is available on request, please ask for further details.  
 

3542Procurement - Statutory Governance Associate | Manchester/RemoteSalfordPermanentCompany Secretarial Assistant, Assistant Company SecretaryProcurement company based in Manchester are now seeking an experienced Governance Associate on a full-time, permanent basis.

A hybrid working arrangement is in place of 1 day from the office in Manchester and 4 days from home.

Salary is competitive depending on experience.

General role requirements

The Statutory Governance Associate role will be responsible for assisting the Statutory Governance Manager with the following principal activities:

That all entities are compliant from with all local laws and regulations from a Company Secretarial (CoSec) perspective by:

• Working with the outsourced service provider for each entity to establish the annual compliance calendar showing the detailed requirements and timings for each entity.
• Working with the Financial Controller team (regional management accountants) to ensure that annual financial statements for each entity (audited or unaudited as required) are prepared in time for the relevant submission.
• Working with entity directors (internal and external third party) to ensure that all compliance requirements are met.
• Working with third party providers to maintain a register of all the entity ‘registered offices and any other addresses that are used/required to ensure that these are (a) up to date (b) any changes are notified to any relevant agency eg. Banks, tax authorities etc

That all documents requiring statutory/legal signature are compliant. This includes documents that may arise from any of the following areas:

• For the standard Company Secretarial activities for all entities (except the 3 UK entities) which are carried out by the applicable service provider. There are 31 entities located all around the world (including 3 in the UK).
• For any event-driven-changes that are carried out by any applicable service provider e.g., director change or registered office changes
• Bank mandate changes
• Supply chain finance authority/user changes
• Employment contracts 

Other ad hoc requirements including but not limited to:

• Renewal of power of attorney
• Customer contracts
• Annual business licences
• Supplier contracts

To ensure that all documents are compliant, performing the following activities:

• That the ‘request for signature sheet’ has been completed correctly
• That the correct signatory is being asked to sign (e.g., a statutory director with the correct authority)
• That any review/sign off from Group Legal, Tax, Treasury or the Balance Sheet committee has been obtained.
• That the document is of a good and accurate quality e.g., correct dates, spelling etc and is ready for signature.
• Liaison with the requester to ensure that this is the case and that any corrections are made by the originator.
• Check that any documents from any local provider are ‘fit for purpose.’
• Critically review any documents provided by various service providers.
• Maintaining a record/tracker of all documents that have been sent for signature and then sending any signed documents to their final location.

Maintaining a record of where the documents are stored and be responsible for any third-party storage contracts. This will include:

• Any local Company Secretarial documents such as minute books, Articles of Association, Commercial Registers, Tax cards etc
• Any company chops.
• Any hard copy documents that are required to be retained under local law and regulations for a period of time e.g., customer/supplier invoices.
• This should cover both soft and hard copy documents.
• Maintaining a full and accurate register of external directors that are in place for each entity and ensure that a relevant and up-to-date service contract, PoA and/or engagement letter is in place for each one. The register should also include the same details for entity registered offices and ensure that an up-to-date contract is in place for each one.
• Liaising with the Company Secretarial team to ensure that all information held on the Blueprint system is up-to-date and correct in relation to the various entities.

Candidate requirements

• Experience in an equivalent position
• First degree in Law or Finance preferred
• 2+ years minimum in a similar role
• Experience of Company Secretarial activities for many entities which are outside the UK.
• Familiarity of dealing with legal and other documents
• Managing multiple tasks and prioritising suitably
• Ensuring that senior stakeholders take timely action when required.
• Co-ordinating the requirements of others
• Previous experience in delivering against tight deadlines

Special Certifications or Technical Skills:

• Chartered Governance Professional or a qualification or certification from ICSA (Institute of Chartered Secretaries and Administrators) or studying towards such a qualification
• A first degree in Law or a closely related subject would be preferable

Technical competencies:   

• MS Office skills (specifically Word)
• Familiarity with systems used to store Company Secretarial documents/information such as Blueprint or Diligent

Skills and Ability:    

• Highly literate
• An ability to quickly move from one task to another.
• Attention to detail & appropriate attention to consistency.
• A positive attitude
• A willingness to learn.
• An ability to work well under pressure and maintain a sense of humour.
• Excellent oral and written communication skills

Language Skills: Fluent English (written and spoken)

Personal Attributes:

• Structured and organised
• Confidence
• Drive and enthusiasm
• Integrity and honesty
• Proactive, seeks challenges and has a desire to succeed.
• Ability to persuade and influence both internally and externally.
• A versatile, positive, and energetic individual is sought who can work equally well on an independent basis or as part of a team.
• A good communicator, with attention to detail who is self-organised and pro-active who is comfortable with the senior stakeholders involved in the process.

 

3540Entity Manager - Fully remote/Berkshire | Software development NewburyFixed TermAssistant Company Secretary, Company Secretarial AssistantLeading global software company are now seeking a motivated Entity Manager to look after a portfolio of Legal entities within the Group and to assist in the provision of entity management and administrative services.

This is a full time, permanent position that can be performed fully remotely with an option of attending the office in Newbury, Berkshire.

Salary is competitive depending on experience.

Responsibilities:

• To support the Company Secretariat team in delivering high quality corporate governance compliance and administration.
• Responding to company secretarial information requests from internal business functions and third parties.
• Management and oversight of third parties engaged to execute statutory filings and corporate changes in various global jurisdictions, ensuring the Group entities are compliant with best practice and statutory requirements.
• Managing Diligent for a portfolio of Legal Entities across multiple jurisdictions.
• Assisting with ad hoc projects including corporate restructurings, incorporations, strike offs and liquidations as required.
• Assisting with signing authorisations, legalisation and notarisation processes, liaising with internal and external counsel as required.
• Assisting, as required, in effectively implementing the policies and procedures of the Group's subsidiary governance framework to ensure full compliance.
• Processing invoices and managing budgets for your portfolio of entities.

Candidate Requirements:

• Minimum of 2 years proven company secretarial/entity management experience ideally within a FTSE listed or large multi-national private company environment.
• A relevant degree qualification and/or ICSA qualified/part-qualified would be an advantage.
• A sound grasp of company administration, statutory requirements and related corporate governance issues.
• Able to thrive in a fast-paced, global and diverse environment, possessing integrity and high ethical standards, acting with discretion at all times.
• Strong relationship building and stakeholder management skills, with a "can do" attitude and a keen sense of ownership and desire for continuous improvement.
• Previous experience of managing and using Blueprint.
• Proficiency in MS Office software (Outlook, Word, Excel and PowerPoint)

Please feel free to get in contact for more information.

3490Trainee Company Secretary - Insurance GroupLondonPermanentTrainee

Global insurance group are now seeking a graduate who is looking to pursue a career as a Company Secretary to join a busy Company Secretarial team to provide company secretarial administration and support to ensure the overall smooth and efficient running of the International governance structure.

The successful post-holder will be a motivated and confident individual with excellent communication and organisation skills, who has the enthusiasm and commitment to developing a career within the company secretarial field whilst undertaking relevant professional qualifications. The role will require the employee to develop an understanding of the corporate structure and business and develop an understanding of the principles and application of corporate governance best practice.

A competitive salary is on offer and the role is to be offered on a hybrid working basis, exact working structure to be discussed.

Key responsibilities
The Trainee Company Secretary?s primary responsibility is to support the Company Secretarial team by performing the following key duties/responsibilities:

• Supporting and assisting members with the preparation and maintenance of paper reminders, forward agenda planners, agenda, minute templates, action logs, collation and production of  meeting packs and following up on action points;
• Supporting and assisting in the preparation of and collation of forms and other documents for Companies House, other overseas company registries and regulatory bodies;
• Updating ccorporate structure charts, board and committee governance structures;
• Supporting maintenance of the statutory and other records for all entities within the group and assisting to ensure timely submission of statutory filings for those entities;
• Supporting and assisting with correspondence, queries, collating information, banking authorities;
• Supporting and assisting with projects and continuous improvement initiatives;
• Supporting and assisting with the collation of information in connection with the quarterly parent company return;
• Supporting and assisting with a wide range of administrative tasks; and
• Supporting and assisting with research of legislative, regulatory and governance developments/changes.

There is scope for the role to develop and for the candidate to attend and start taking on responsibilities for support provided to management committee meetings, initially supported by another member of the Company Secretariat team.
Performance Objectives: 

• Develop understanding of the insurance industry and business
• Understand company and governance structures and the support provided to the business by the Company Secretarial team
• Familiarisation with the Company Secretarial team's processes, procedures, and expectations

Skills and Experience Specification
Essential

• Educated to degree level
• Drive and commitment to the Company Secretarial profession and to complete the CGI (ICSA) qualification (if not completed)
• Strong verbal and written communications skills, accuracy, and attention to detail
• The ability to communicate effectively with people at all levels of an organisation.
• Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience) and Excel, and relevant software.

Desirable

• Previous company secretarial experience is desirable but not essential.
• Ability to work proactively under own initiative, prioritise, handle time pressures and manage multiple projects at the same time with flexibility to adapt to shifting expectations.
• Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement.

If you have any questions on the role or would like to be considered, please do not hesitate to get in touch!