Latest Roles

3477Interim PLC Company Secretary (12 month FTC) - Hybrid/Central London London/HybridFixed TermOnly Company Secretary, Deputy Company SecretaryOur PLC client is looking for a Company Secretary for a 12 month period. You will be heading up a team of 4 in this fast paced business, reporting to the Group CFO.
The successful candidate will be a qualified Chartered Secretary (ACG or FCG) or hold an MSc in Corporate Governance and have strong technical knowledge of listed corporate governance requirements supported by practical experience. Skills and experience required;
 

• At least 10 years’ experience in a fast-paced Company Secretariat of a listed plc with international subsidiaries.
• Be able to hit the ground running and adapt to new initiatives
• Have experience of managing boards and committees of the board; transaction experience: restructures, liquidations, M&A; share plan experience: all-employee and executive share plan experience in a global organisation;
• Experience in managing and producing the Annual Report.
• Demonstrate a collaborative management style, have excellent attention to detail and strong organisational skills.

 A full job description outlining full responsibilities is available on request.
 

3479Interim Governance Officer - (Maternity cover 5 months FTC) | London WC1/ RemoteLondonFixed TermThis well know university is now seeking an Interim Governance Officer for support to cover the maternity leave of the permanent postholder. This role will be offered as a 5 month fixed term contract, with an immediate start date where possible. 

This role will suit someone who is confident coming into an organisation and getting straight into the job, they will need experience in communicating with senior personnel and need excellent organisation and time management skills. Confidant minuting experience is also preferred.  

A competitive salary is in offer along with hybrid working with 2 days required in the office. For a full job description please do get in touch. 

 

34786-month interim - Head of Governance | Charity sector (London/Remote)LondonFixed TermOnly Company Secretary, Deputy Company SecretaryWorldwide Medical & Healthcare charity in the are now seeking an Interim Head of Governance for a period of 6-months to provide guidance to the Board of Trustees and the Executive relating to legal, regulatory and mandatory expectations on a full-time basis. The role takes responsibility for supporting the organisation to achieve high standards in governance across all aspects of the charity’s strategic aims and internal operations.

A flexible hybrid arrangement is on offer, working 2 days (one being every Wednesday) from their London offices located EC London and the rest from home. Salary is competitive depending on experience.

RESPONSIBILITIES INCLUDE:
 

• Act as Company Secretary to provide advice and guidance to the Board and Executive in heeding governance legislation and best practice and ensure that all Company Secretarial tasks are fulfilled. 
• Support the Chair and Chief Executive in fostering collegiate and constructive ways of working between the Board, its Committees and the Executive.
• Lead the authoring and updating of a suite of corporate governance tools (eg, internal governance codes and frameworks) that assist with embedding and driving forward good governance at all times.
• Provide advice to the Board and Executive on skills criteria for Board membership, identifying any gaps and supporting the recruitment, selection, induction and appraisal of Board members. Advise on the retention and refreshment of skills.
• Oversee the management of Board and Executive governance meetings, including practical arrangements and information resources and appropriate records are kept of Board, Committee and Executive meetings including minutes, attendance registers, agendas and papers.
• Develop performance information and KPIs on governance and compliance for the Board and Executive Team. 
• Development and line management of the Association Board Coordinators and the Executive Assistant. 

 

3476Assistant Secretary - London (City/Hybrid)London (Liverpool Street)/HybridPermanentAssistant Company SecretaryAward winning, and rapidly expanding digital challenger bank seeks to recruit an Assistant Secretary to join its growing team. This newly created role sits at the centre of the secretariat and will bridge the gap between the more junior members of the team and provide more experienced support to the Senior Assistant and Deputy. This is a fast moving organisation, culturally still with the feel of a start up rather than traditional financial services, flexible and different - they need someone who will enjoy working in that kind of environment. The successful candidate will bolster the team at mid level, helping to support/mentor the junior team members but with enough experience to stand on their own two feet and take ownership of certain projects/areas of work in a self sufficient way.  This role would suit a candidate with the following skills and experience;

Requirements

• Ideally, CGI qualified (or approaching qualification).
• Previous experience gained within a financial services secretariat function would be useful as would be some previous plc experience, but are not pre-requisites for an application. You will bring your first rate knowledge and understanding of corporate governance and statutory information.
• Working knowledge of GEMS and Diligent Boards useful.

Personal Qualities and Behaviours

• You will be an excellent communicator, able to build and manage relationships across all levels of the business and with external stakeholders.
• You will have excellent attention to detail, able to produce documentation to the highest standard with limited supervision.
• You will be highly organised and able to work to your own deadlines whilst also providing support to other members of the team.

3475FTSE 100 Interim - (Maternity cover 12-18mths FTC)Watford/HybridFixed TermCompany Secretarial Assistant, Assistant Company SecretaryOur FTSE 100 listed client seeks to recruit interim cover for a period of 12-18months for their Company Secretariat Assistant who goes on maternity leave in July. It is a good broad ranging plc role, reporting to the Deputy Secretary and as well as considering candidates at Co Sec Assistant level with c 6-12 mths experience, they will also happily take someone with a bit more experience to make sure that the work is covered effectively from day one, as they don’t have as much time to train up as they would expect to if it were a permanent role on offer.

Key responsibilities include:

• Maintenance of plc statutory registers and announcements, particularly relating to directors;
• Maintenance of statutory records and minutes for UK subsidiaries;
• Responsibility for global coordination and maintenance of statutory records for subsidiaries; delegated authorities; together with filing of statutory forms and dormant company accounts for the group of companies;
• Supporting the Assistant Company Secretary in routine Shareholder and Share Plan tasks;
• Responsible for issuing close period notifications and tracking restricted persons, both in compliance with MAR
• Supporting on global training and awareness of governance matters; and
• Such other matters as the Deputy Company Secretary or the Company Secretary may direct from time to time.

 

3463FTSE250 Deputy Company Secretary - 12 month FTCLondon SW1/RemoteFixed TermDeputy Company Secretary

This real estate fund manager with two FTSE250 listed funds is now seeking the support of a Chartered Secretary at Deputy Company Secretary to cover the maternity leave of the permanent postholder. This role will be offered as a 12 month fixed term contract; exact start date is to be confirmed, but will be somewhere between May - July. 
This role would best fit a Chartered Secretary currently operating at Deputy level or perhaps as Senior Assistant Company Secretary (depending on experience level). You must  listed company experience with a strong understanding of the UK Code and all other associated regulations. You will act as Secretary to the Board of one of the FTSE250 listed funds and so need to be able to demonstrate appropriate experience gained at this level. 
You will report to the Group Company Secretary and the wider Secretariat is also supported by an Assistant Company Secretary and a Senior Company Secretarial Assistant. This role will be offered as a full time position with a competitive salary and benefits package is on offer. The company offer a hybrid working policy allowing for a mixture of home and office-based working.
This is a very broad ranging and attractive FTSE250 listed role - please do get in touch for a full job description. 
 

 

3470Company Secretarial Assistant - 6 Month Fixed Term Contract - EC3/RemoteLondonContractThis well-established international insurance group is seeking a Company Secretarial Assistant on a 6 month Fixed Term Contract. This role is located in London and offers hybrid working.

About the role:

• Understand the requirements of the company and respond appropriately in dealing with a varied workload and sometimes, conflicting priorities. 
• To Produce required material accurately and within required timescales. 
• To understand the needs of others and deal with colleagues and Board members sensitively, and with discretion. 
• Deal appropriately with confidential information. 

The company is offering a competitive salary along with a hybrid working policy of three days in the office, and two from home. For more information, a full job description is available on request.

3474FTSE100 Assistant Company Secretary - Six month FTCHybrid working (London EC2 office)Fixed TermAssistant Company Secretary, Company Secretarial AssistantThe Secretariat at our FTSE 100 client is now seeking some interim support at Assistant Company Secretary level. This role will be offered as a six month fixed term contract and the team are seeking to make an appointment as soon as possible.

They need someone to help support the Company Secretary in running an effective and efficient administrative and secretarial function for the group. A full job description is available on request, but some highlights as below.

Duties and responsibilities

• Maintain the statutory books and records of various companies and ensure all statutory returns are completed accurately and in a timely manner
• Maintain the Board and Committee agenda plans
• Coordinate the production of Board and Committee meeting packs on the meeting portal
• Collate Board, Executive and other Committee papers and distribute to relevant parties
• Manage the Board and Committee action logs on a timely basis
• Take the minutes for various Board and Committee meetings
• Ensure Group Company and Committee minute books are complete and up to date
• Provide company secretarial support for group share plans and Director share dealings
• Support the Group and Deputy Company Secretaries as directed

Education and Qualifications

• Chartered secretarial qualification (either full or part qualified)

Skills and Abilities

• Ability to work at both detailed and summary level, and able to exercise judgement
• Able to communicate effectively with others, both verbally and in writing, ability to listen
• Ability to be adaptable to changing circumstances
• Able to manage uneven workload and respond quickly to ad hoc queries from the business
• Excellent organisational skills
• Able to self-manage

Knowledge and Experience

• Experience with interacting at Executive level
• Experience with production of Board and Committee packs

3473Interim Company Secretary - Investment Management GroupHybrid working (London EC2 office)Fixed TermDeputy Company Secretary, Senior Assistant Company Secretary, Only Company SecretaryThe Head of Secretariat of this global Investment Manager is now seeking interim support in the form of a Chartered Secretary for a period of at least six months; offered on a PAYE or daily rate basis. 
You'll be joining a relatively small team of c.4 and with the assistance of a Team Assistant (providing relevant Committee support) you'll provide Company Secretary support for two key Committees. 
The title of the role will be Interim Company Secretary and you'll report directly to the acting Lead Company Secretary. You must have excellent live minuting experience gained at a high level and ideally demonstrate key experience gained within a regulated financial services business. This client is seeking immediate support so if this role does look of interest then please do get in touch for further details and a full job description. 

3472Financial Services PLC - Senior Assistant Company Secretary | London/RemoteLondonPermanentSenior Assistant Company SecretarySpecialist Bank are now seeking a Senior Company Secretary to provide company secretarial and administrative support to the UK Group Company Secretary and Secretariat department on a full-time, permanent basis.

A flexible hybrid working arrangement is on offer, typically being 2-3 days at the offices in London, EC2V and the rest from home.

The ideal candidate will have at least 5 years’ experience in Secretariat function (preferably within Financial Services) and working knowledge of Diligent Boards.

Please find below a list of responsibilities and requirements for the role. If you have any questions or would like to be considered, please do not hesitate to get in touch!
  Job Description

Description of role and key responsibilities


Responsibilities include (the aim of this list is to provide an indication only.  It is by no means exhaustive):
•    PLC compliance: assist in ensuring compliance with the UK Corporate Governance Code, UK Companies Act, UK Listing Regime and UK MAR, including drafting and arranging release of RNS announcements 
•    Board administration: support the Group Company Secretary in providing a full company secretarial service to senior Board Governance Committees
•    Board administration: responsible for a portfolio of regulated and unregulated companies – including drafting reports to the boards on corporate governance matters, working with non-executive chairs to set agendas, monitoring actions and producing minutes
•    Governance advice and processes: advise boards and senior managers on key governance and regulatory developments 
•    AGM: participation in the broader team planning and implementing the annual general meeting for Investec plc, including drafting relevant corporate governance sections for the annual report 
•    Operational efficiencies: drive operational efficiencies in core areas of company secretarial support – meeting administration, maintenance of statutory records, matters reserved for the boards and terms of reference


Core skills and knowledge


Professional Qualifications
•    Degree level and Chartered Governance Institute qualified 
Technical 
•    Proven company secretarial experience within a commercial environment, preferably financial services
•    Excellent knowledge of UK Corporate Governance Code and FCA regulations relevant to authorised firms, including experience dealing with SMCR related matters 
•    UK Companies Act, Disclosure and Transparency Rules and Listing Rules 
Skills
•    Collegiate manner and excellent communication skills – ability to operate with a high degree of autonomy in building relations with non-executive directors and senior managers
•    Leveraging commercial awareness to deliver focused governance advice to internal stakeholders 
•    Working knowledge of Diligent Boards 
 
 

3466Housing sector - Senior Governance Officer | Buckinghamshire/HybridNot AvailablePermanentCompany Secretarial Assistant, Assistant Company Secretary

Leading housing provider are now seeking a Senior Governance Officer on a full-time permanent basis. The role will be to provide a broad range of high quality governance support to the Group Board and Committees of the Board, as well as ensuring an efficient and effective delivery of profession governance and company secretarial services.

This would ideally suit a Governance professional with working knowledge and experience within a highly regulated environment, such as the Housing sector. You will need to demonstrate good experience of organising and running Board/ Committee processes and minuting experience.

A flexible working arrangement is in place, generally 2 days in the office and 3 days from home. A car is essential for travel
Salary is competitive depending on experience.
 

Key Accountabilities:

Governance support
 

• Responsible for delivering a high standard of governance support to the Group Board, Committees of the Board and Executive Board as directed by the Head of Governance & Compliance. Provide professional support to ensure the smooth running of board and committee activities (i.e., agenda planning, meeting arrangements, collation, and distribution of papers, advising on legal and regulatory requirements and procedures. Also drafting of accurate and succinct minutes, recording, and disseminating key decisions, capturing action points from the discussions, and following up directly with senior staff). Manage independently a portfolio of Committee work and assist the Head of Governance with Board and Executive meetings as required.
• Deliver the company Annual General Meetings and other shareholder meetings with associated documentation, in addition to the annual timetable for Board and Committee meetings, overseen by the Head of Governance.
• Manage the maintenance of an accurate and up-to-date record of Board and Executive decisions.
• Design and deliver training across the group on governance and company secretarial related issues when required. Provide guidance to colleagues on governance policies and procedures e.g., Declarations of Interest, Gifts and Hospitality.
• Collaborate with internal stakeholders on governance projects as required, planning of timelines and deliverables that align with corporate objectives and the governance calendar.
• To be a Key User of the Diligent digital portal (cloud-based software for distribution of meeting papers), being responsible for uploading and managing structure and content (training will be provided)

Company secretarial duties
 

• Take responsibility for the design, analysis and execution of discrete governance projects as requested by the Head of Service.
• Provide proactive guidance and support in relation to board members’ statutory duties, responsibilities, and regulatory requirements.
• Manage the submission of filings and returns in accordance with reporting timescales and ensure that all deadlines are met (including Companies House, the Financial Conduct Authority, the Charity Commission, the Regulator of Social Housing and other Regulators).
• Promote high standards of company secretarial practice and support a climate of continuous improvement in relation to service performance and collaboration with the business.
• Responsible for updating/maintaining other systems and records as directed by the Head of Governance & Compliance to ensure that data is kept up to date and accurate, KPIs are met and that all relevant policies and procedures are adhered to.
• Manage the delivery of Board/Committee Members induction plans and learning and development programme and activities, and assist with board succession planning and recruitment activities, as directed by the Head of Governance.
• Advice and support to internal and external stakeholders/customers to resolve queries and issues, using professional knowledge/understanding of the governance framework, ensuring their expectations are managed and proactive resolutions are identified.

 

Person specification:

Essential criteria = (E) Preferred criteria = (P)
 

• Degree qualified OR equivalent (E)
• Demonstrable Governance and Company Secretarial experience at an equivalent level to this position (E)
• Strong reputation for personal integrity, planning, organisation and maintaining confidentiality (E)
• Discreet, tactful and the ability to maintain confidentiality (dealing with sensitive business information) (E)
• Ability to take accurate, succinct minutes of meetings (E)
• Proactive, problem-solver who takes personal responsibility for assessing situations and making decisions within established policy, procedures and recognised best practice (E)
• Demonstrate strong time management and prioritisation skills (E)
• Demonstrate a proactive, positive, and helpful approach (E)
• Curious and interested in different aspects of the business and its operations (E).
• Develop and maintain effective working relationships with internal and external contacts (E)
• Effective communication including clear, concise verbal and written skills (E)
• Accuracy Strong attention to detail (E)
• Intermediate in using Microsoft Office suite (E)
• Knowledge of governance, housing and/or charity sectors and willingness to increase and share that professional knowledge (E)
• Professional qualification in governance, studying towards a qualification (P)
• Experience of organising conferences, meetings, and events (P)

3408Company Secretary - Lloyd's Insurance Hybrid - London EC3 officePermanentDeputy Company Secretary, Only Company SecretaryThis relatively new Insurance business is now seeking the skills and expertise of a Company Secretary with FCA regulated experience on a permanent, full time basis. This opening will provide significant senior support to the Board and senior leadership team. 
This is a standalone role reporting directly to the CEO so whilst being able to demonstrate experience at the highest level, you'll also need to be happy to roll up your sleeves and meet the more rudimentary responsibilities.  
An understanding of Lloyd's regulatory requirements would be ideal (FCA regulated experience will be essential though). Above all else, this dynamic insurance group are seeking a competent Chartered Secretary who can provide leadership and guidance in moulding and implementing successful corporate governance strategy and policy.  
A full job description is available on request and a generous salary is on offer for the postholder. 

3469FTSE 250 - Senior Company Secretary, London EC4/remoteLondon City/HybridPermanentDeputy Company Secretary, Senior Assistant Company Secretary, Only Company SecretaryOur client's corporate secretariat provides excellent board corporate governance advisory support to its dual listed FTSE 250 company and its regulated subsidiaries.

It strongly believes in training and developing Chartered Secretaries who have both breadth and depth, so over time they will discuss opportunities to grow your experience by managing or leading departmental projects or core governance responsibilities to keep the challenges fresh.

To be successful in this role you’ll have a strong desire to work in a fast paced, but supportive team environment, where you will have the opportunity to make a difference. You’ll also be comfortable with change and happy to represent the function with others in the company. 

With excellent technical skills, a collaborative stakeholder management style, robust planning and delivery of Group wide deliverables, your contribution will be valued by the most senior stakeholders.   Their ideal candidate will bring strong people skills, a collaborative management style and strong attention to detail, enabling you to work on their most high-profile projects and support your peers and the team. Above all, you’ll have a real passion for the work you deliver.

In this role you will be Committee Secretary to the Investors and the Investment Oversight Committees and responsible for the corporate governance framework documents. You will work with the Chair, Non-executive Directors, and Management to set an appropriate annual committee calendar, draft Committee minutes and manage associated actions arising, manage the Committee’s annual effectiveness review and oversee the Committee cycle.

As part of your Corporate Governance Advisory remit, you will support the Company Secretary to:

• Set the approach for Corporate Governance which includes advising on best practice in terms of the corporate governance framework i.e. Board Charter, Director role profiles, Terms of Reference and Matters Reserved to the Board.
• Deploy your excellent drafting skills to assist with the appointment of Non-executive Directors to the plc Board in conjunction with Regulatory Compliance with the preparation of applications under the SMCR process.
• Assist with plc Director inductions, including preparation of appointment letters, reports and business/Committee inductions.
• Drafting reports for the plc Board and Board Committees, including assisting with the annual Board Evaluation process.
• Manage the Group Governance Manual.

As a Senior Company Secretary, you will manage core procedures for the plc as a dual listed company, make routine and non-routine RNS and SENs announcements and co-ordinate with Investor Relations and Finance. You will also manage and contribute to core listed company activity, such as managing the production and content of the  Annual Report and Accounts, maintaining the Company’s issued share capital records and managing relevant sections of the plc corporate governance website and any intranet communications.

To ensure statutory, legal and regulatory compliance, you will provide input on the Group’s Board Corporate Governance for Group statutory and regulatory filings, draft non-routine board minutes, papers, statutory forms, and review corporate documentation such as the Annual Report and Accounts.

You will also undertake research on technical matters and share knowledge with other team members. Respond to technical issues/questions received from the business, and have responsibility for the Company Secretarial Team’s policies and procedures are maintained and reviewed on a regular basis.
To support the Company Secretarial Team’s strategy, you will collaborate with the Company Secretary to set the strategy for the Team, manage projects to support the delivery of the overall team strategy, manage the relationship with key suppliers and the budget.

About You
The successful candidate will have proven company secretarial experience gained in a professional, financial services or regulated environment, and you will have an excellent knowledge of listed and regulatory corporate governance requirements including the Companies Act. You will be a qualified Chartered Secretary (ACG or FCG) or hold an MSc in Corporate Governance.

You will have demonstrable project and people management experience, as well as evidence of your ability to influence senior stakeholders. You will also have strong organisational skills, good attention to detail and proactively collaborate with others.

You will have an effective communication style (both written and verbal), be solution-oriented and have a flexible approach to helping others deliver on team tasks.


 

3450FTSE 100 Assistant Company SecretaryWatford/HybridPermanentAssistant Company Secretary, Senior Assistant Company SecretaryFTSE 100 listed, our client's Head office is based in Watford, and they now seek to recruit an Assistant Secretary to handle a broad range of PLC duties. You will join their 5 strong team on a hybrid basis, currently two days a week required at the Watford office, rest WFH.

Reporting to the Deputy Company Secretary, the Assistant Company Secretary provides company secretarial support to the Board and the Group.  Specifically responsible for management of UK and International employee share plans (Sharesave) and acting as secretary to one or more board or management committees as may be directed by the Deputy Company Secretary or the Company Secretary from time to time. A full job description is available on request.

This role would suit a CGI Finalist or qualified Company Secretary with 3-5 years’ experience. The successful candidate will;

• be regarded internally as the “go-to” person on statutory records, d announcements and all-employee share plans.
• be seen as credible successor to Deputy Company Secretary within 5 years.
• drive a noticeable improvement in the level of service provided by external advisors, particularly share plan administrators, registrars and depositary banks.
• achieve an enhanced level of information provided in external shareholder communications and on company website relating to shareholder and governance matters.
• assist with the effective development of other team members

 

3443Governance Manager - Professional BodyLondon SE1/RemotePermanentAssistant Company SecretaryThis professional body is now seeking to appoint a Governance Manager on a full time, permanent basis. Reporting directly to the CEO, you will provide a full range of company secretarial services to the organisation which includes  full Board and Committee meeting support.  
You will need to be a proactive, self-motivated (ideally CGI qualified but consideration will be given to those with significant experience and no qualification) professional with excellent live minuting experience gained at Board and/or Board Committee level. You'll need to be confident with working with C-Suite personnel and will have a close working relationship with the CEO in this role. 
A full job description is available on request. 
 

3467Non-Profit Organisation - Quality, Governance & Compliance Manager | Lancashire/ Remote ChorleyPermanentA wonderful Non-profit organisation are seeking a Quality, Governance & Compliance Manager on a full-time or part-time basis (4 days a week). The role is based in their offices in Lancashire with hybrid working on offer of 3 days in the office and 2 days remote. 

This role reports direct to the CEO and is a stand-alone role with a Data Lead reporting into it. This role will suit someone who is happy to help set up new systems and willing to adapt and grow with the company. 

The company is offering a competitive salary. A full job description is available on request.

 

3446Assistant Company Secretary - Six month fixed term contractLondon EC3/RemoteFixed TermAssistant Company Secretary, Senior Assistant Company SecretaryThis speciality insurance company is now seeking the support of an experienced Assistant Company Secretary on a full time basis for a period of at least six months. Joining a team currently made up of four people (but is expanding), you'll play a key role in supporting a number of key committees as well as undertaking some key governance projects. 
You'll ideally be CGI qualified but consideration will be given to those not qualified but who have significant experience, particularly in a regulated environment. Whilst knowledge and experience of working in the insurance sector would be fantastic, its not a critical requirement of the role. What is, is the ability to work fairly autonomously, making an impact from day one and having an excellent understanding of UK company law and corporate governance requirements.
This company are ideally seeking someone who can join quite quickly but will be able to wait for someone on a shorter notice period (up to a month). The company are offering a very competitive salary for the role and have a hybrid working model of three days in the office, two from home (some flexibility for more home working could be agreed). A full and detailed job description is available on request. 

3465PLC Assistant Secretary - Energy SectorLondon SW1/RemotePermanentAssistant Company SecretaryOpportunity to join London based PLC – an independent energy sector group as Assistant Secretary. Reporting directly to the Company Secretary you will provide wide ranging company secretarial support to the listed PLC and its subsidiary companies. You will get involved in a full range of PLC work including;

• Share scheme administration
• PLC work including Stock Exchange Announcements and Board Meeting support
• Annual report and AGM work
• Subsidiary management
• Other ad-hoc duties

A full job description is available on request. This role would suit a candidate looking to step up into a Assistant Secretary role who has the ability to engage and speak with confidence with Board and Exco members on a regular basis, as there will be a good amount of interaction at a senior levels in this role. The following skills and experience would be useful;

• Practical experience, ideally gained in a listed company environment
• Knowledge and experience in employee share plans
• Excellent communication, team-working and interpersonal skills and experience in dealing with people at all levels in an organisation
• Pragmatic and resourceful ‘can-do’ approach and team worker
• Experience in using Diligent Entities/Blueprint, electronic board portals and insider project management software

3464Deputy Secretary (FTSE AIM 100 listed)London EC1/RemotePermanentDeputy Company Secretary, Senior Assistant Company SecretaryOur FTSE AIM 100 listed client has an opening for a Deputy to join the team. Reporting into the Chief Governance & Compliance Officer/Company Secretary (“CGCO”), you will lead on the day-to-day work of the company secretarial function, with two members of staff reporting into you.

You will lead on providing quality company secretariat services to the global business. The role holder will deputise for the CGCO in providing company secretarial services and support to the plc Board of Directors and its Committees. You will also oversee entity management for the Group of companies. A full job description is available on request, some duties are outlined below;

Key Responsibilities include;

Board Support

• Assist with provision of high-quality company secretarial support to the plc Directors
• Manage the board papers process; support the delivery of high quality papers

• Minute-taking of Board Committee meetings
• Coordinate the annual board performance evaluation led by the Company Secretary
• Deputise for the Company Secretary as required

Entity Administration

• Supervision of provision of company secretarial assistance for c40 subsidiaries globally
• Supervision of new incorporations and dissolutions
• Supervision of subsidiary Boards; delivery of subsidiary director training and policies
• Supporting M&A transactions as the need arises

Share Plan & Share Capital Administration

• Administration of the global share incentive plans
• Action exercises, grants, vests and releases
• Manage relationship with the plan administrator

Governance

• Ensure full compliance with the company’s chosen corporate governance code, the QCA Code
• Supporting with responding to governance-related enquiries from shareholders
• Delivery of monthly reporting to the CGCO on entity compliance activities and governance trends

Reporting

• Draft the Governance and Additional Information sections of the Annual Report & Accounts to a very high standard
• Contribute to the overall Annual Report & Accounts production process

Audit & Risk Committee Support

• Potentially to act as Secretary to the Audit & Risk Committee

 
AGM

• Responsible for the logistics of the AGM

General

• Advise the CGCO, and the plc Directors, with respect to best practice corporate governance and their duties under company law and stock exchange regulations

Line Management

• Line manager for the above listed direct reports

Skills, Qualifications and Competencies:

• Full CGI/ICSA qualified with +7 years’ post-qualification experience
• Experience of company secretarial practice and processes for a UK-listed global business
• Experience of global entity management
• Good writing skills; Experience in producing content for the Annual Report & Accounts
• Highly numerate and experience in managing share plan administration
• Extremely well organised, strong attention to detail and accuracy
• Ability to liaise confidentially at all levels and to act with discretion
• Minute-taking experience
• Service-oriented
• Desire to work in a fast-paced, growing business and to take ownership of setting up and/or improving processes

 

3462Ethics & Compliance Manager - PLCLondon EC3/RemotePermanentSenior Assistant Company Secretary, Deputy Company SecretaryThis main market LSE listed company is now seeking to appoint a new Ethics & Compliance Manager on a full-time, permanent basis. You will be joining a wider management team but be looking to head a new compliance program and looking to bring new ideas to the company. You'll be working very closely with and reporting directly to a newly appointed General Counsel. 
You'll ideally have a Legal degree with a preferred specialization in corporate governance, experience in either a bank or financial institution and PLC experience.
This role will be a hands-on role and suits someone who is happy to submerse themselves into the business and is ready to understand the company from the ground up to be able to bring new suggestions forward and implement new policies that will help the company grow.
 

3457Non Profit Organisation - Company Secretary | LeedsLeedsPermanentOnly Company Secretary, Deputy Company SecretaryNon-profit organisation are seeking a Company Secretary on a full-time, permanent basis. This will be 37.5h p/w, Monday to Friday predominantly be based at their head office in Leeds. A full job description is available on request

Salary is competitive

Responsibilities include

• Guide the chairman and the board to ensure they are operating in accordance with rules and regulations.
• Support the chairman in ensuring the board functions efficiently and effectively facilitate good communication between the board, committees, senior management and non-executive directors, and shareholders.
• Take responsibility for the administration of the company, for example: maintaining statutory books, including registers of members, directors, and secretaries, and shareholders with all their past and present shareholdings, organising board meetings and annual general meetings (AGMs), preparing agendas and taking minutes

A good honours degree is necessary and preferable for this postion.

Skills
You'll need to have:

• Good verbal and written communication skills
• The capability to work with numerical information, plus analytical and problem-solving skills
• A diplomatic approach and the confidence to provide support to high-profile company staff and board members
• Management skills
• A sound grasp of corporate governance issues
• A commercial frame of mind.

If you have any questions on the above or would like to be considered for the position, please do not hesitate to get in touch!

 

3453Assistant Secretary - Private EquityLondon SW1/HybridPermanentAssistant Company Secretary, Senior Assistant Company SecretaryOur client is a leading international private equity firm, founded in 1977, with offices in Guernsey, London, Frankfurt, Paris, Madrid, Milan, Luxembourg, and New York. Due to business growth, it now has a newly created role at Assistant level for someone to join the established team. The successful candidate will be the third member of the Company Secretariat team and will primarily provide support to  boards and committees in addition to helping manage the statutory records of the group entities and providing ad hoc support to the Legal & Compliance team where required.

A full job description is available on request. This role would suit a candidate with the following skills & competencies;
 

• CGI qualified, preferably a CGI Associate
• Substantial board support experience
• Experience of working in the financial services sector
• Strong attention to detail
• Excellent minuting skills
• Comfort with interacting with senior levels of management
• Knowledge and experience of the Diligent Entities database system
• Experience of limited partnership structures would be advantageous
• Strong organisational skills, an ability to prioritise workload, meet deadlines and work under pressure
• A flexible and positive attitude combined with a willingness to get involved with both routine tasks and ad-hoc projects.

 

3447Company Secretarial Assistant - Insurance Group London EC3/RemotePermanentCompany Secretarial AssistantThis international insurance group is now seeking to expand their Secretariat by recruiting for a new Company Secretarial Assistant on a full time, permanent basis. This role would best suit someone who is already practicing as a Company Secretarial Assistant, already with a good understanding of UK company law and hands on experience of board and committee support. It offers an opportunity to step up and take on more responsibility and autonomy; the team also consists of a Trainee Company Secretary and Team Admin support, so this role will allow for more involvement in more of the technical aspects of the role. 
GradCG status would be preferred but consideration will be given to those still gaining their CGI qualification and who have the necessary experience. You'll also need to demonstrate strong communication skills and excellent attention to detail. 
The company is offering a very competitive salary for this level of role and have a hybrid working policy of three days in the office, two from home. A full job description is available on request. 

3440Senior Assistant Company SecretaryLondon City/HybridPermanentSenior Assistant Company Secretary Our client seeks a qualified company secretary to join their team of five. Comprising - Group Legal Counsel, Group Company Secretary/Head of Governance, this role – Senior Assistant Secretary, Assistant Secretary and a trainee.

The role will be responsible for the largest regulated subsidiary within the Group and the UK portfolio of Companies. This includes all aspects of corporate governance related advice and support to designated boards and committees, non-executive directors and senior management (including planning, scheduling, review of relevant materials submitted to designated boards / committees and all associated governance). Working in close collaboration with the business, Risk, Legal, Compliance & Data Privacy teams, advising and supporting them in the management of legal and regulatory risk. The role has a leadership element within the team and will deputise for the Head of Corporate Governance.

We are looking for an experienced corporate governance professional with insurance experience. Experience of working within a listed environment or within a similar highly regulated arena would be preferred to ensure that our client and its international group of companies can operate to the highest possible governance standards.   
Essential Skills & Experience

• A professional with excellent communication, administrative, organisational and IT skills, along with the ability to prioritise and demonstrate initiative while working proactively with a high degree of professionalism.
• ICSA/CGI Qualified (or finalist)
• Relevant company secretarial experience within a regulated environment preferences to insurance experience.
• Knowledge of governance based practise, relevant issues, statutory requirements and regulations and new trades in the industry.
• Experience of leading change in governance practises to high standards.
• Experience in the engagement with Non-Executive Directors and Board\Committee chairs.
• Strong working knowledge of Blueprint/Diligent entities and Diligent Boards functionality or similar products.
• Experience building effective customer relationships which creates customer advocacy.

3434Company Secretarial Assistant - Professional Services | Manchester / RemoteManchesterPermanentCompany Secretarial AssistantAn exciting opportunity is available for a Company Secretarial Assistant to join our fast-growing and ambitious team in a growing professional Services. You will form part of a high-calibre team responsible for delivering an extensive range of corporate secretarial and governance services for the UK entities of our Global clients, providing high-quality advice and working with others in the team to deliver an excellent client experience and ensuring clients remain up to date with their statutory obligations.
 
We are looking for candidates who will bring enthusiasm, energy and flexibility to the role, with the desire to strive and go the extra mile. In return, we’ll provide the tools and training to help you to progress your career and maximise your potential.

The role is based in Manchester and the postholder would ideally be able to be present in the office on a regular basis. There are hybrid working options that can be discussed,  A detailed job description and person specification are available on request. 
 

3432Non Profit Organisation - Company Secretary | 6-month FTC 37.5hLeedsContractOnly Company SecretaryNon-profit charity are now seeking a Company Secretary for a period of 6-months. This will be 37.5h p/w, Monday to Friday predominantly be based at their head office in Morley, Leeds. 

Responsibilities include:

• Guide the chairman and the board to ensure they are operating in accordance with rules and regulations.
• Support the chairman in ensuring the board functions efficiently and effectively facilitate good communication between the board, committees, senior management and non-executive directors, and shareholders.
• Take responsibility for the administration of the company, for example: maintaining statutory books, including registers of members, directors, and secretaries, and shareholders with all their past and present shareholdings, organising board meetings and annual general meetings (AGMs), preparing agendas and taking minutes
• File necessary documents with Companies House, such as annual tax returns and audit reports.
• Inform Companies House of any significant changes to the company’s share capital, administration or registered address.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Liaise with external regulators and advisers, such as lawyers and auditors
• Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
• Pay dividends and manage share option schemes and take a role in share issues, mergers and takeovers.

What to expect

• Work is mainly office-based.
• Formal business wear is generally expected.
• Chartered secretaries - those qualified via The Chartered Governance

Qualifications
A good honours degree is necessary and preferable for this postion.

Skills
You'll need to have:

• Good verbal and written communication skills
• Interpersonal skills and the ability to work well with people at all levels
• Attention to detail and a well-organised approach to work
• The ability to prioritise work and to work well under pressure
• The capability to work with numerical information, plus analytical and problem-solving skills
• A diplomatic approach and the confidence to provide support to high-profile company staff and board members
• Management skills
• Teamworking skills
• Integrity and discretion when handling confidential information
• A sound grasp of corporate governance issues
• A commercial frame of mind.

3431Part-time Clerk to the Governors/ExecutiveWarwick, West MidlandsPermanentAssistant Company SecretaryOur client seeks to appoint a Part-time Clerk to the Governors (4 days a week) to support the Governors in a demanding, fast-paced, heavily administrative role. The post holder will liaise closely with the Foundation’s executive officers in all procedural matters relating to the conduct of the governors’ business and support whole-Foundation committees and working parties. A full job description is available on request.
This role would suit a candidate with the following skills, qualities and experience;

• A strong educational background ideally educated to degree level.
• Significant experience of providing high level administrative support.
• Working in an environment where experiences include self-motivation and initiative.
• Working autonomously and working as a member of a team.
• Good listening, oral and literacy skills; a confident communicator
• Ability to write agendas and accurate concise minutes
• Strong ICT skills including keyboard skills
• Ability to organise and manage their time effectively and work to deadlines
• Organising meetings
• Record keeping, information retrieval and dissemination of data/documentation to stakeholders.
• Be a person of integrity, who can maintain confidentiality and remain impartial.
• Flexible approach to working hours and be able to work at time convenient to the Governing Body, including evenings and weekend meetings.
• Be able to be contacted at mutually agreed times
• Excellent interpersonal skills.
• Ability to be persistent and tenacious whilst other being sympathetic to the needs of others.
• Demonstrates commitment to personal development and willingness to attend appropriate training both job specific and mandatory training e.g. Clerk training and safeguarding training.

 

3417PLC Corporate Governance AssistantCheltenham/HybridPermanentCompany Secretarial AssistantThis is an exciting opportunity for someone to join a busy Company Secretarial team of a UK public listed  company and work with an inspiring Assistant Company Secretary and experienced General Counsel & Company Secretary in a varied governance role. Duties will include;

• Maintain and improve administrative and governance systems for a publicly listed company
• Assist with governance and statutory compliance for our global subsidiaries
• Assist in the preparation of Board and Executive Committee meeting papers and packs
• Assist and manage the annual calendar for Board, sub-committee, and Executive meetings
• Provide administrative support to Board directors
• Assist with the preparation and production of the annual report
• Provide support on stock exchange announcements
• Assist with the arrangement of the Annual General Meeting
• Assist with the arrangement of Board and Committee meetings and events
• Lead on day-to-day company secretarial correspondence and communication, ensuring accurate responses in a timely manner
• Assist in the maintenance of our corporate website
• Assist with share plan administration
• Liaise with our share registrar on share or AGM related matters
• Work with the company secretarial team to ensure that the governance framework is robust  and fit for purpose, including ensuring compliance with Delegation of Authorities and approvals as well as the ongoing review of policies and procedures.
• Monitor and communicate changes in the law, regulations, and guidance regarding corporate governance.

The successful candidate is likely to be;

• Ideally a graduate (applicants educated to at least ‘A’ level standard will be considered) and you may be Governance Institute/ICSA part qualified – but this is not essential
• Experienced in company secretarial/governance matters, preferably in a listed company environment, but not essential
• Someone who is very organized and a ‘self-starter’, with a keen eye for detail and accuracy
• Able to prioritise multiple workstreams, even when working under pressure – and you handle this well
• Interested in developing a corporate governance career in a listed company (PLC) environment
• Energetic, enthusiastic, and curious with a growth mindset, able to think on your feet and be pro-active and flexible – you are happy to drive continuous improvement, particularly relating to processes
• Respectful of confidential information and have high personal integrity and discretion
• You are a strong communicator and can build relationships with all stakeholders with a focus on collaboration – you are resilient and comfortable dealing with all levels in an organisation
• You have excellent technology skills and are competent in Microsoft 365, Excel and PowerPoint experience of using Blueprint and Board Intelligence would be an advantage
• Happiest working in a fast-paced environment, as part of a busy team

3376PLC Deputy Secretary roleCheltenham/HybridPermanentDeputy Company SecretaryOur PLC client seeks a Deputy Secretary to join their small team on a full time basis. Reporting to  the GC/Co Sec - they seek an experienced candidate to support the Board and to mentor the Assistant Secretary. This role would suit an experienced candidate comfortable operating at Board level keen to step in as Deputy to support the team.  A full briefing is available on request.

Duties;

• Report into the General Counsel & Company Secretary and manage the Assistant Company Secretary
• Work closely with other members of the Company Secretarial team as well as members of the Board, the Executive Committee and other stakeholders across the business as required
• Provide technical input as required to ensure that the Board and its Committees are striving for best practice UK Corporate Governance standards
• Provide the Board/Committee members with timely/accurate information by:

· Developing and issuing agendas/papers/reports

· Attending and preparing minutes for meetings where requested in the place of the Group General Counsel and Company Secretary

· Issuing draft minutes to be approved by the Chairman

• Assist with statutory reporting including managing the production and completion of the Annual Report and Accounts, plus input into subsidiary statutory accounts as required
• Attend Board and Committee meetings and ensure the effective execution of Company general meetings, in particular the Annual General Meeting (including related shareholder circulars)
• Ensure appropriate policies, procedures and systems are put in place across the business and to oversee compliance against these requirements working closely with other stakeholders
• Monitor the effectiveness of delegated authorities and initiate changes as required
• Ensure all UK company filings and regulatory announcements are made in a timely and efficient manner, including confirmation statements and statutory accounts
• Oversee, with the assistance of the Assistant Company Secretary any outsourced global entity managed services providers, the management of international subsidiaries from a governance and regulatory standpoint
• Manage the Company’s share schemes and its share capital

3372Part Time PLC Deputy Secretary roleCheltenham/HybridPermanentOur PLC client seeks a Deputy Secretary to join their small team on a 3 day a week basis. Reporting to  the GC/Co Sec - they seek an experienced candidate to support the Board and to mentor the Assistant Secretary. This role would suit an experienced candidate comfortable operating at Board level keen to step in as Deputy to provide some extra substance, a steady wise head to join and support the team.  A full briefing is available on request.

Duties;

• Report into the General Counsel & Company Secretary and manage the Assistant Company Secretary
• Work closely with other members of the Company Secretarial team as well as members of the Board, the Executive Committee and other stakeholders across the business as required
• Provide technical input as required to ensure that the Board and its Committees are striving for best practice UK Corporate Governance standards
• Provide the Board/Committee members with timely/accurate information by:

· Developing and issuing agendas/papers/reports

· Attending and preparing minutes for meetings where requested in the place of the Group General Counsel and Company Secretary

· Issuing draft minutes to be approved by the Chairman

• Assist with statutory reporting including managing the production and completion of the Annual Report and Accounts, plus input into subsidiary statutory accounts as required
• Attend Board and Committee meetings and ensure the effective execution of Company general meetings, in particular the Annual General Meeting (including related shareholder circulars)
• Ensure appropriate policies, procedures and systems are put in place across the business and to oversee compliance against these requirements working closely with other stakeholders
• Monitor the effectiveness of delegated authorities and initiate changes as required
• Ensure all UK company filings and regulatory announcements are made in a timely and efficient manner, including confirmation statements and statutory accounts
• Oversee, with the assistance of the Assistant Company Secretary any outsourced global entity managed services providers, the management of international subsidiaries from a governance and regulatory standpoint
• Manage the Company’s share schemes and its share capital