Latest Roles

2955PLC Trainee Co-SecLondonPermanentTraineePLC financial services group are looking to appoint a trainee company secretary to join their cohesive and supportive team. You will gain excellent exposure to a wide variety of Companyy Secretarial duties and support key areas of the business including; 

• With appropriate supervision, making routine filings at Companies House
• Draft and review routine minutes and resolutions
• Manage the execution of corporate documentation
• Undertake Company searches at Companies House
• Support the review of minutes and statutory accounts as requested
• Provide transactional support to the Business Company Secretaries

This role would suit a new graduate with a professional outlook and a strong desire to begin their company secretarial career alongside completing their ICSA qualifications. Do get in touch if this is of interest. 

2950Co-Sec Coordinator - 9-12mth FTCNot AvailableContractCompany Secretarial AssistantNational Pension Scheme are looking for a candidate with excellent administrative skills to support their governance team on a 9-12mth FTC with the possibility of joining permanently. Key responsibilities include: 

• Produce board and committee meeting packs. This includes requests for and collation of meeting papers, referencing and formatting meeting papers, use of an electronic board meeting pack system and general support to the Secretary for the meeting.
• Maintain team document templates (reports, minutes, trackers, actions logs etc.)
• Draft standard meeting administration reports for board and committee meetings.
• Create meeting agendas, template minutes and chair briefings (with supervision and support).
• File meeting minutes and resolutions.
• Maintenance of statutory books.

You will preferably be a recent grduate with some administrative work experience able to work efficiently and diligently. Do get in touch if this is of interest.

2953FTSE 250 Deputy level - 12 month fixed term contract Remote/LondonFixed TermOnly Company Secretary, Deputy Company Secretary, Senior Assistant Company SecretaryThis FTSE 250 listed media company is now seeking to appoint a Chartered Secretary (or Qualified Solicitor) to cover a period of maternity leave for at least 12 months, ideally starting in February 2021.
Operating at Deputy level, you will report directly to the General Counsel & Company Secretary and will be expected to deputise in their absence when required. You will work closely with the Board and Management Board to ensure they are aware of all situations required and to uphold the very high standards of corporate governance and compliance within the business. 
You must have thorough experience of operating at this level within a FTSE 100 or FTSE 250 environment and be able to lead and manage a team of four within the Group Secretariat. This role will also require you to be hands on with the day to day duties, so you'll need to lead by example and be a strong starter-finisher. The team work very well together, so someone who can embrace and nurture this will be looked on favourably. 
A full job description is available on request. 

2949Interim Assistant Company Secretary - Immediate startRemote/London EC1ContractAssistant Company Secretary, Senior Assistant Company SecretaryA Chartered Secretary with strong board level minuting experience is required by this multinational investment manager for a period of up to six months. 
You'll ideally be immediately available or certainly able to start before the end of 2020. A financial services background would be favourable, with experience of looking after regulated entities. You'll be joining a small, hardworking and well regarded Secretariat who are very visible within this very commercial business.
A positive, can-do attitude will be appreciated, as will a desire to get stuck into anything that comes up during the interim assignment. Working knowledge of diligent entities would also be favourable. 
A full job description is available, so if you are immediately available, or available at short notice and you'd like to find out more, please do get in touch. 

2951Interim Assistant Co-Sec (Two Roles Available)Not AvailableFixed TermSenior Assistant Company Secretary, Assistant Company Secretary

ne of the UK's largest pension schemes are now seeking two interim Assistant Co-Secs to join their governance team. These roles have arisen due to an increased workload following some major projects that the team are currently undertaking. 

This is a small, diverse team within a highly regulated environment and a role which will support and advise a number of key boards and committees alongside fulfilling all governance and company secretarial duties. In order to succeed in this role, you will need;

• Excellent minute writing skills 
• Exposure to and understanding of regulated environments (ideally FS, Insurance or Pensions) 
• Track record of advising boards and committees.
• Ability to project manage effectively. 
• Experience working with senior stakeholders

If this role sounds of interest, please do click apply to receive the full JD. 

2952Part-time Board CounselLondon/RemotePermanentOnly Company SecretaryNewly created part-time role to join leading Research Institute. They now need someone to operate at a senior, strategic level to guide and advise their Board (all the day to day admin associated with the Secretariat is handled elsewhere within the Executive team.) This role will probably work out at about 1 day per week in terms of time commitment (but the exact hours and pattern can be very flexible) and will report to the Chair and work alongside the Executive team.

Role of the Board Counsel

We are seeking an individual with substantial experience of running or managing boards and good knowledge of the private sector to provide senior level advice and guidance to the Board chair and to manage the board’s activities. This is not a secretariat or administrative role, and secretariat support will be provided to the Board by the  HQ team.
Key duties

• Directly advise, guide and support the Board Chair including making recommendations regarding future direction and Board priorities, governance, stakeholder and partner relations, macro finances, strategy, risks and appropriate mitigation.
• Work with the Chair to shape the Board agenda, and prepare, attend and participate in the Board’s quarterly meetings.
• Liaise with heads of the Board’s sub-committees to direct their activity and integrate sub-committee activities and outcomes with the activities of the Board and the organisation.
• Maintain an up-to-date knowledge of the activities of the organisation and act as an effective liaison between staff and the Board of Trustees.
• Liaise with secretariat support provided by the HQ team to schedule Board meetings, and prepare and circulate agendas, minutes and supporting documentation.
• Critically assess the organisations activities and the support provided by the HQ team, providing constructive feedback and challenge.

 

2948BWW Exclusive: Company Secretarial Assistant LondonPermanentCompany Secretarial Assistant, TraineeThis British based property investment and management company is now looking to expand their Secretariat team and is recruiting for a new Company Secretarial Assistant on a permanent basis. 
Its a wonderful opportunity for someone ICSA qualified (or still studying) to join a relatively small, hands-on team with a diverse remit. You'll need to have current company secretarial experience, ideally gained in a large private company and so this role would serve as an excellent step up into a second role for someone seeking to further develop their experience and responsibilities.
Working knowledge of GEMS would be advantageous but training will be offered if not and you have previously been used to a different system. 
Above all else, excellent written and oral communication skills are needed - you'll be working directly with Board members and the senior management team on a daily basis. A detailed job description has been drawn up do please click 'apply now' for a more information. 

2942Assistant/Deputy Secretary - GlosCirencesterPermanentSenior Assistant Company Secretary, Assistant Company Secretary, Deputy Company SecretaryDue to an upcoming retirement our client is now looking for someone with sound meetings/minuting experience to join to provide broad ranging Secretarial support  - reporting to the Finance Director/Co Secretary. The main purpose of the role is:

• To provide a full Company Secretariat service to the organisation (and its subsidiary companies)
• To provide Secretariat and organisational support to the Leadership Team and the Board of Management
• Work towards full Company Secretary responsibilities, deputise for Finance & Risk Director as formal Company Secretary.

Role would suit part/fully qualified chartered secretary with the following qualities;

• Ability to communicate effectively with staff at all levels, external contacts, including regulators & advisers
• Enthusiastic, can-do attitude with proven ability to be flexible and adaptable
• Ability to manage own time and workload
• Well-developed oral and written communication skills
• Methodical and well organised
• Ability to work effectively within a small team
• Attention to detail and accuracy under pressure

2947BWW Exclusive - Interim Company Secretary - 6 months FTCCambridge/remoteFixed TermOnly Company SecretaryOur client, an international private group with operations in 120 countries, is looking for someone highly experienced to fulfil a six month contract, which could be extended. This will be a standalone Company Secretary role reporting to the General Counsel. This is a role for someone to investigate, pull together and standardise the company secretarial matters for what is a particularly complex structure, with offshore trusts and companies set up worldwide. Historically the work has been outsourced, but it is time for all to be co-ordinated and brought together in-house and standardised. The broad purpose of the job is to be;

• Responsible for implementing and maintaining good governance policies and processes. This includes ensuring that the company complies with legal and regulatory requirements.
• Accountable for identifying where opportunities exist for improvement, and implement resultant measures, in partnership with the wider legal team and the business.

The role would suit someone experienced at working across multiple jurisdictions and who is comfortable dealing with finance, tax and legal advisers – so there is a need to be able to interact with a wide range of people/disciplines to pull all the information together, and map out a way forward. Once everything is in order, they will consider at what level to resource the role permanently.

2934BWW Exclusive - FTSE 100 - Company Secretarial ManagerLondonPermanentSenior Assistant Company Secretary, Assistant Company SecretaryOur FTSE 100 client seeks to recruit a new team member into its highly professional, experienced and fast paced team. This role would suit a candidate with strong project management skills able to assist the highly experienced Deputy in all aspects of her role. As well as the day to day support, there will be individual project work, there will be lots of opportunities to pick up new things and make the role your own. 
Applications from candidates with a legal background/training looking to switch into a more focussed company secretarial role would also be welcomed, as the team already comprises a mix of lawyers and company secretaries.
To succeed in the role you are likely to be hungry to progress, have lots of common sense, enjoy working in a collegiate atmosphere, have the energy to want to do more and pick up anything new that can be thrown at you, and be someone adventurous, agile and able to deliver.  

 

2931BWW Exclusive - FTSE 250 Assistant Secretary (Senior)LondonPermanentSenior Assistant Company Secretary, Assistant Company SecretaryOpportunity for self-starting candidate (ideally Grad ICSA or ACIS) with at least 5 years PQE within a UK listed company environment to join FTSE 250 in newly created role reporting to the Group Co Sec. You will be responsible for providing services to the Board and the Executive Committee and to their various sub-committees, and therefore will play a central role in the corporate governance for this plc. Suit candidate experienced in minute taking, with a mature, unflappable approach and strong interpersonal and relationship management skills.

2944Interim Board Support Assistant - London Ec4 Not AvailableFixed TermCompany Secretarial Assistant, TraineeListed FS firm now seek a Board Support Assistant on an FTC basis until May 2021.

This role would be ideal for someone who is an experienced administrator with a Corporate Secretariat background used to working with senior stakeholders, very strong administrative skills and a good track record of supporting Boards and Committees and other formal meetings in a fast moving and challenging environment ideally in a regulated company environment.

Key Responsibilities include: 

• Providing general administrative support, including arranging meetings, drafting responses to emails, filing and archiving
• Facilitating excellent Board and Committee meetings by ensuring the timely receipt, high quality presentation of Board materials and meeting support logistics
• Securely distributing restricted / confidential Board and Board Committee papers
• Liaising with Directors’ and members’ offices to arrange ad hoc Board and Board Committee meetings
• Collaboratively working with the Company Secretaries and other members of the team by proactively sharing relevant information
• Responsible for arranging Board off-site meetings.

If this is of interest, do click apply to receive the full JD. 

2943BWW Exclusive: Assistant Company Secretary - Investment ManagementLondonPermanentAssistant Company Secretary, Senior Assistant Company SecretaryMultinational Investment Management firm is now seeking to appoint an experienced Assistant Company Secretary (ideally ICSA qualified) to join its highly regarded, professional Secretariat. 
This is a wonderful opportunity for someone seeking a very visible, hands on role at the heart of an interesting and diverse Investment Management firm. You'd need to demonstrate confidence in your abilities and be comfortable working directly with the Senior Management and other key stakeholders internal and external to the business. Please click apply to receive the full, detailed job description and person specification. 

2941PLC Assistant Co-Sec - London EC4Not AvailablePermanentAssistant Company Secretary, Senior Assistant Company SecretaryListed global financial services group now seek an experienced Assistant Company Secretary to support the Company Secretary and manage a number of regulated entities. 

Based in their London office, this role will take responsibilities for a number of key duties including (but not limited to!):

• Act as Company Secretary to certain regulated Board Committees.
• Working to the direction of the  Company Secretary, maintain Group entity statutory records in compliance with legal, statutory and regulatory requirements.
• Manage a portfolio of entities at the direction of the Company Secretary
• Oversee and support the trainee company secretary.

Ideally, you will be ICSA qualified with some experience in a regulated environment and have working knowledge of Blueprint and Diligent. 

If this sounds of interest, click apply to recieve the full JD.  

2940BWW Exclusive: Assistant Co-Sec - Charity SectorNot AvailablePermanent

Our client, a London based Housing Association, are now seeking an Assistant Company Secretary to join their small team based in Westminster and support their Company Secretary. Ideally, you will have excellent understanding of good governance, a real willingness to learn and get involved and be studying for your ICSA qualifications (or planning to).

This is a really exciting chance to join a progressive and focussed group and to operate at the centre of an organisation. This role will not only fulfil the key governance and company secretarial duties but also a range of tasks that will help this organisation carry out their mission of helping others and ensuring they operate at the highest possible level.

Some Key Responsibilites include: 

• To service meetings as required including setting agendas, taking minutes and maintaining an action log
• To manage the electronic meeting system used to publish papers and information resources to Board members and the senior leadership team
• Ensure papers are well written by proof reading and ensuring correct layout.
• To maintain registers, including sealing , contracts, hospitality and gifts, shareholders and whistleblowing
• To assist in updating key documents including risk registers and internal audit action plans
• Assist in the completing of annual returns to Companies House and FCA

A competitive salary alongside a strong benefits package is on offer. At the moment, they are operating remotely and have an agile working policy. Their office is currently open for 3 days a week for those who wish to use it!

If you are interested in this role or would like to recieve the full JD, please click apply! 

2879Manager LondonPermanentSenior Assistant Company Secretary, Assistant Company Secretary

Our long-standing client, a forward thinking multinational financial services group, is looking to add a Company Secretarial Manager to its highly respected Secretariat on a permanent basis.

Some key responsibilities include:

1. Advising directors, business groups and support divisions on aspects of company secretarial practice, corporate governance, company law and internal policies;
2. Drafting board resolutions and related documents for transactions and reorganisations;
3. Working closely with the business unit lawyers on the company secretarial and corporate governance aspects of investments and other deals, including at the time of financial / contract close;
4. Running the regular board/committee meeting process for key entities, liaising with the Chair to formulate the agendas and attending and minuting those meetings and co-ordinating the follow-up actions;
5. Working closely with key internal stakeholders including Finance, Tax, Treasury, Compliance and Legal;
6. Managing and advising on the setting up, acquisition and dissolution of entities.

This hands-on role will have high-level involvement in advising on corporate governance best practice on an international level. Ideally, you will be an excellent technician; you'll need to provide excellent company secretarial services for entities across the group. You’ll be able to take ownership and responsibility of projects in this fast paced, changing environment. You'll need to be a Chartered Secretary with great attention to detail to fit in well with this truly professional and charming team.

If this role is of interest and you would like to find out more via the full JD, please do click “apply”.

2878Executive - Global Entity ManagementLondonPermanentAssistant Company Secretary, Company Secretarial Assistant

Our client has created a brand new role within their highly regarded Secretariat team. You'll be joining a friendly, professional and dedicated team who provide a first class service to this group throughout the UK and EMEA.

This permanent role will enable you to further develop your experience under the guidance and support of a fantastic team. You'll ideally be GradCG or looking to complete your exams soon and have between 2-4 years’ experience gained either in-house or within professional services. You will have excellent attention to detail, able to communicate with senior stakeholders and strong organisational and prioritisation skills to carry out the following key responsibilities:

1. Managing a portfolio of entities in EMEA jurisdictions and being the day to day contact in relation thereto;
2. Attending and minuting multiple Board and Committee meetings and following up promptly on actions;
3. Drafting Board and Committee resolutions and related company secretarial documentation including forms for the Companies Registration Office;
4. Maintaining corporate records on Diligent Entities (previously Blueprint Oneworld);
5. Working closely with key internal stakeholders including Finance, Tax, Treasury, Compliance and Legal;
6. Providing support for boards of directors and committees

If you're seeking to join a motivated, collaborative team environment where the quality of work is first class, then do enquire further.

2935BWW Exclusive: Assistant Company Secretary London/RemotePermanentAssistant Company Secretary, Company Secretarial Assistant

Someone with an exceptional eye for detail as well as excellent written and spoken communication skills is required in this integral role within this small, professional Secretariat. 
You'll need to draw on all your core company secretarial experience and be willing to continuously learn in this forward thinking and constantly developing environment. You'll also need to demonstrate a positive, proactive, hands-on approach in working side by side with fellow team members on a day to day basis, albeit remotely for the foreseeable future. 
A full and detailed job description is available on request. 


 

2936Senior Part/Time role - Remote Working Not AvailableFixed TermDeputy Company Secretary, Senior Assistant Company Secretary

Small, boutique, independently owned company secretarial consultancy are seeking a senior Company Secetarial Professional to join them on a part-time basis. Clients include several PLC/AIM companies; effectively acting as their ‘outsourced’ company secretary, providing ongoing, specialist advice and expertise alongside the full range of Board meeting support and advice.

Due to ongoing, increasing workload and new clients coming on board, our client is now looking to appoint an additional, highly experienced individual who would enjoy managing client relationships, providing Board level support, advice and expertise to support with the variety of matters which arise as part of this busy and interesting client base.

The role is likely to require 3 days’ work/week, ideally to be spread over a pattern of 4 or 5 shorter working days.

Some key requirements for the role will be;

• experience of attending and advising at Board meetings, at senior level
• ideally a good working knowledge of AIM listed companies, or at the very least significant and broad-ranging, recent PLC experience
• solid, senior level experience and the gravitas/maturity to work confidently with clients, establishing strong and trusting relationships, particularly at Board level

This role is to be based remotely with travel to london when needed. 

If this is of interest, do press apply!

2933BWW Exclusive: Part-Time Data Protection AdministrationRemotePermanentCompany Secretarial Assistant, Trainee

BWW have been exclusively instructed by a London based housing association seeking a Part-Time Data Protection Administrator (3 Days per week) on perm basis to support the Assistant Co-Sec/Data Protection Advisor.

This role will sit in a small and cohesive secretariat team. This is an excellent opportunity to gain exposure to a Co-Sec team within the Housing Association sector with lots to learn and plenty of support. Whilst some Data Protection experience would be advantageous, it is not essential! 

Key responsibilities include: 

1. To ensure the efficient administration of Subject Access Request (SAR) procedures 
2. Deputise for the Data Protection Advisor on specified tasks, if required.
3. Assist with the administration of Data Protection communications to staff.
4. Organise internal GDPR & Data Protection meetings.
5. Act as meeting secretary at internal GDPR/Data Protection meetings – including agreeing the agendas, circulating papers and minuting meetings.

For a full job description and more information, do get in touch by pressing "apply". 

 

2927Assistant Investment Trust Secretary London/remotePermanentCompany Secretarial Assistant, Assistant Company SecretaryOur client is a small, friendly specialist investment company founded in 2007 which has been growing organically and steadily since then. They now have a newly created role for an Assistant Secretary with c. 6-24 months experience to help support the five specialist company secretaries in their roles as Company Secretary to 12 investment trust clients.

The assistant company secretary will assist on all aspects of their company secretarial work, including:

• Arrangement of board meetings and AGMs
• Preparation of meeting agendas and board papers
• Production of statutory accounts
• Stock Exchange announcements
• Companies House filings
• Maintain statutory books on Blueprint
• Liaison with client advisers, including registrars, lawyers, brokers
• Any other duties as required

The successful candidate will be a partly qualified company secretary or similar.

Experience of financial services (particularly investment trusts/companies) would be helpful but is not essential.

Computer literate; experience of Blueprint helpful.

2888Assistant Company Secretary LondonPermanentAssistant Company Secretary, Company Secretarial AssistantA leading National Charity seek an Assistant Co-Sec to report directly to the Company Secretary and deliver superb secretariat to varied and interesting committees, alongside ensuring the charity is working to the highest possible standards in line with Charity regulations and frameworks.
This is an integral, full-time, role in the team and thus requires a fully or part-qualified Chartered Company Secretary who has a knowledge of the regulatory frameworks for charities and a knowledge or experience within data protection. 
This is a fantastic opportunity for an individual with good interpersonal/communication skills to join a charity which helps enrich the lives of the whole nation. If you are interested to know more of what this London-based role entails, please enquire for the full job description.