The Assistant Company Secretary alongside the Deputy is generally the point of contact for the day to day company secretarial work. This role generally reports to the Deputy Co-Sec.
Typical Profile of and Assistant Company Secretary
An Assistant Company Secretary will usually have 3-5 years’ company secretarial experience in a relevant environment with excellent experience of supporting boards and committees, including minute writing and agenda management. They will have in depth knowledge of the requirements and scope of a company secretarial department and be equipped with strong organisational skills.
Prepare agendas and papers for board meetings, committees and annual general meetings (AGMs), take minutes and follow up on action points
Draft resolutions, and lodge required forms and annual returns with Companies House
Ensure policies are kept up to date and approved by the committee
Maintain statutory books, including registers of members, directors and secretaries
Monitor changes in relevant legislation and the regulatory environment
Liaise with external regulators and advisers, such as lawyers and auditors
Develop and oversee the systems that ensure the company complies with all applicable codes
Oversee PR relating to aspects of financial management