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London W14/Hybrid

Our client seeks a Board Support Assistant to join as a member of their well established, supportive, friendly team. The role will be extremely varied and include areas such as the following:-

  • Working directly with Company Secretary to support our clients’ Boards and Committees

  • Preparing Board Calendars

  • Drafting and circulating meeting Agendas

  • Dealing with Board meetings and other meetings arrangements

  • Managing deadlines for Board and Committee submissions

  • Collating and distributing meetings papers ahead of the meetings

  • Writing, formatting, typing and distributing Board and Committees minutes, action lists and other governance papers

  • Keeping accurate records of meeting packs and papers and the minute books.

  • Assisting in preparing written resolutions

  • Assisting in conducting annual board evaluations

  • Assisting in Market Abuse Regulation Compliance

  • Input to and arranging release of market announcements

  • Assisting in arrangements in connection with AGMs/EGMs

  • Attending meetings as and when required

  • Assisting in drafting of Governance Sections of the listed Company Annual Reports

  • Drafting and reviewing terms of reference, keeping action lists and maintaining records of matters reserved and to be addressed by the relevant Boards and Committees

  • Maintaining document filing systems

  • Generally helping out the team in day to day running of the office.

This role would suit a candidate with the following skills and attributes;

  • Advanced computer skills – Word, Excel, Powerpoint

  • Experience of board support for top level board and committees

  • Proven administrative, relationship building and organisational skills

  • Excellent diary management skills

  • Strong written/verbal communication to effectively carry out the role to a high standard

  • A pro-active, flexible and resilient attitude with the ability to demonstrate initiative, confidence and reliability

  • A high degree of accuracy and attention to detail

  • Good team working skills

ICSA study support will be offered should the candidate require it.

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