Latest Roles

Leading housing provider are now seeking a Senior Governance Officer on a full-time permanent basis. The role will be to provide a broad range of high quality governance support to the Group Board and Committees of the Board, as well as ensuring an efficient and effective delivery of profession governance and company secretarial services.



This would ideally suit a Governance professional with working knowledge and experience within a highly regulated environment, such as the Housing sector. You will need to demonstrate good experience of organising and running Board/ Committee processes and minuting experience.



A flexible working arrangement is in place, generally 2 days in the office and 3 days from home. A car is essential for travel

Salary is competitive depending on experience.

 

Key Accountabilities:

• Responsible for delivering a high standard of governance support to the Group Board, Committees of the Board and Executive Board as directed by the Head of Governance & Compliance. Provide professional support to ensure the smooth running of board and committee activities (i.e., agenda planning, meeting arrangements, collation, and distribution of papers, advising on legal and regulatory requirements and procedures. Also drafting of accurate and succinct minutes, recording, and disseminating key decisions, capturing action points from the discussions, and following up directly with senior staff). Manage independently a portfolio of Committee work and assist the Head of Governance with Board and Executive meetings as required.
  
• Deliver the company Annual General Meetings and other shareholder meetings with associated documentation, in addition to the annual timetable for Board and Committee meetings, overseen by the Head of Governance.
  
• Manage the maintenance of an accurate and up-to-date record of Board and Executive decisions.
  
• Design and deliver training across the group on governance and company secretarial related issues when required. Provide guidance to colleagues on governance policies and procedures e.g., Declarations of Interest, Gifts and Hospitality.
  
• Collaborate with internal stakeholders on governance projects as required, planning of timelines and deliverables that align with corporate objectives and the governance calendar.
  
• To be a Key User of the Diligent digital portal (cloud-based software for distribution of meeting papers), being responsible for uploading and managing structure and content (training will be provided)
  

• Take responsibility for the design, analysis and execution of discrete governance projects as requested by the Head of Service.
  
• Provide proactive guidance and support in relation to board members’ statutory duties, responsibilities, and regulatory requirements.
  
• Manage the submission of filings and returns in accordance with reporting timescales and ensure that all deadlines are met (including Companies House, the Financial Conduct Authority, the Charity Commission, the Regulator of Social Housing and other Regulators).
  
• Promote high standards of company secretarial practice and support a climate of continuous improvement in relation to service performance and collaboration with the business.
  
• Responsible for updating/maintaining other systems and records as directed by the Head of Governance & Compliance to ensure that data is kept up to date and accurate, KPIs are met and that all relevant policies and procedures are adhered to.
  
• Manage the delivery of Board/Committee Members induction plans and learning and development programme and activities, and assist with board succession planning and recruitment activities, as directed by the Head of Governance.
  
• Advice and support to internal and external stakeholders/customers to resolve queries and issues, using professional knowledge/understanding of the governance framework, ensuring their expectations are managed and proactive resolutions are identified.
  

Person specification:

• Degree qualified OR equivalent (E)
  
• Demonstrable Governance and Company Secretarial experience at an equivalent level to this position (E)
  
• Strong reputation for personal integrity, planning, organisation and maintaining confidentiality (E)
  
• Discreet, tactful and the ability to maintain confidentiality (dealing with sensitive business information) (E)
  
• Ability to take accurate, succinct minutes of meetings (E)
  
• Proactive, problem-solver who takes personal responsibility for assessing situations and making decisions within established policy, procedures and recognised best practice (E)
  
• Demonstrate strong time management and prioritisation skills (E)
  
• Demonstrate a proactive, positive, and helpful approach (E)
  
• Curious and interested in different aspects of the business and its operations (E).
  
• Develop and maintain effective working relationships with internal and external contacts (E)
  
• Effective communication including clear, concise verbal and written skills (E)
  
• Accuracy Strong attention to detail (E)
  
• Intermediate in using Microsoft Office suite (E)
  
• Knowledge of governance, housing and/or charity sectors and willingness to increase and share that professional knowledge (E)
  
• Professional qualification in governance, studying towards a qualification (P)
  
• Experience of organising conferences, meetings, and events (P)