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Leading music rights management organisation now seeking a Governance Manager on a full-time, permanent basis to provide specialist support to the Head of Governance, and to act jointly as a primary point of enquiry for internal colleagues. The ideal candidate will have experience in providing high-quality governance/secretarial support, ideally within the technology/digital industry or have experience in licensing and/or data. (not essential).



A flexible hybrid arrangement is in place working 2 days from the office in London and 3 days from home.



Salary is competitive depending on experience.



Key responsibilities



Governance:


  • Provide administrative support to the facilitation and servicing of Members’ Council, Board, Committee, Sub-group and other meetings as may be required including:



  • preparing and cascading the board packs annual planner;
  • formatting and preparing board packs and circulating via the Board Portal;
  • drafting timed agendas; and
  • attending meetings as required and preparing draft minutes of and follow-up actions.
  • ensuring Members’ Council and Board templates are maintained, updated and available on the internet.

 


  • Assist the Head of Governance and Governance team with management of the Members’ Council Ballot and AGM – including, as required:



  • monitoring and updating AGM actions;
  • managing the day-to-day relationship with the election services provider (currently Civica);
  • managing the member promotions process;
  • supporting the rotation, nominations and election process including candidate support webinars for those interested in applying for a seat on the Members’ Council and the online process for applications (nominations) to the Members’ Council and subsequent canvassing process;
  • supporting on the compilation of Members’ Council Ballot, formal paperwork and associated printed materials;
  • liaison with Communications team regarding the AGM event;
  • preparing draft AGM minutes.

 


  • Assist the Head of Governance in the management of directors’ conflicts of interest and associated activities;
  • Supporting on the Members’ Council, Board and Committee rotation process and maintaining and updating the rotation schedule;
  • Supporting on the induction and training of new Members’ Council, Board and Committee members and annual refresher training for existing Council Members including compiling, uploading and refreshing materials to the Board Portal;
  • Maintain Statutory books;
  • Maintain and update the corporate structure charts
  • Ensure that filings to are submitted within the required deadlines;
  • Ensure the Legal Portal is up to date
  • Take the lead in the provision of company secretarial and corporate governance support to the Company Secretary of joint ventures.
  • Ensuring that all co-ordination and scheduling of meetings is in place by the Governance Assistant.



Special Projects:

 



  • Provide support on Governance,  Legal Department and other projects – including:


    • Research
    • Compliance monitoring
    • Drafting resolutions
    • Subsidiary governance
    • Potential regulatory changes to governance requirements
    • Know Your Customer queries and notarisations
    • Assist in implementation of Board evaluations
    • Assist with Members’ Council casual vacancy elections, Board, Committee etc elections
    • Drafting / inputting into processes where required.





Administrative:

 



  • Handle day to day enquiries on matters relating to the Members’ Council, Board
  • Oversee compilation, and maintenance and circulation of the rolling Corporate Calendar of meetings and Governance Planner;
  • Maintain schedules, lists and board resources on shared folders and the intranet and on the Board Portal;
  • Maintain the Governance sections of website;
  • Oversee the fulfillment of requests received for lists of members.





Experience and Qualifications:

 



  • Educated to degree level or equivalent;
  • Qualified/part qualified chartered secretary (ICSA) or paralegal or otherwise some experience of legal matters;
  • Knowledge of UK company law;
  • Some experience of working in a Company Secretariat or legal environment;
  • Highly computer literate;



Person Profile:

 



  • Excellent communication skills (oral and written) and strong diplomacy skills;
  • Ability to build strong working relationships with a range of internal and external stakeholders, including Board members and those of high level of seniority.
  • Able to adapt style depending on the stakeholder and use persusian and pragmatism to deliver results. 
  • Excellent organisational and time management skills and ability to prioritise;
  • Ability to work under pressure and meet tight deadlines;
  • Ability to provide high quality and accurate work with good attention to detail;
  • Accessible, approachable and with an enthusiasm for fostering and maintaining good working relationships with a customer-focused approach.



  • Critically evaluates information to identify potential errors and checks that information is complete
  • Considers the perspectives and priorities of others, factoring these into problem solving and decision making
  • Prioritises work load, recognising the short and long term implications of own actions on the business
  • Uses initiative, does not wait to be told or directed





If you have any questions on the above or would like to be considered for the role, please get in touch.

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