The Assistant Company Secretary alongside the Deputy is generally the point of contact for the day to day company secretarial work. This role generally reports to the Deputy Co-Sec.
Typical Profile of and Assistant Company Secretary
An Assistant Company Secretary will usually have 3-5 years’ company secretarial experience in a relevant environment with excellent experience of supporting boards and committees, including minute writing and agenda management. They will have in depth knowledge of the requirements and scope of a company secretarial department and be equipped with strong organisational skills.
Typical Responsibilities:
- Prepare agendas and papers for board meetings, committees and annual general meetings (AGMs), take minutes and follow up on action points
- Draft resolutions, and lodge required forms and annual returns with Companies House
- Ensure policies are kept up to date and approved by the committee
- Maintain statutory books, including registers of members, directors and secretaries
- Monitor changes in relevant legislation and the regulatory environment
- Liaise with external regulators and advisers, such as lawyers and auditors
- Develop and oversee the systems that ensure the company complies with all applicable codes
- Oversee PR relating to aspects of financial management