3544FTSE 250 - Assistant SecretaryLondon City/HybridPermanentAssistant Company SecretaryOur client has recently listed and joined the FTSE 250. It now seeks to recruit an Assistant Company Secretary in a newly created role reporting to the Group Company Secretary and working closely with the Deputy Secretary. This role would suit a well-rounded, bright and able candidate with strong technical and corporate administration skills, a strong communicator, who would enjoy being part of a brand new team - helping to shape and assist with the decision making around the needs of the department as it develops. This really is an ideal (and rare) opportunity to put your own stamp on a brand new plc role. A full job description is available on request.

What you will bring to the role:
 

• Highly organised, detail oriented with the ability to think quickly and practically
• Able to multi-task, prioritise work and cope well with competing deadlines
• Excellent communication skills; personable
• Flexibility and willingness to work on a variety of matters
• Commitment to continuing professional development
• Willingness to lead, where appropriate
• Ability to collaborate with colleagues across the organisation
• Strong sense of accountability and self-motivation

Necessary experience or qualifications:
 

• Worked in a corporate environment, preferably financial services.
• Highly experienced minute taker
• At least two years knowledge/experience of ‘corporate governance’ and the Senior Managers Regime
• Can demonstrate an ability to take on new roles
• Experience co-ordinating/working on cross-department projects
• Experience in working in regulated organisation

3543Interim Assistant Clerk - Higher Education - Part time BirminghamFixed Term Our client is a well-known University that is now looking to recruit an Assistant Clerk on a part-time interim basis. This is a 3-6 month FTC with a salary range of £33,348 -£36,333 on offer. The part-time work hours are flexible and can be catered to the successful applicant.

The role supports the University’s Secretary in their role as Clerk to the University Council and, more widely, the work of the Vice-Chancellor’s Office in a range of activities to support effective governance and decision-making across the University. This includes governance and company secretary responsibilities, support with day-to-day university governance and legal regulatory matters, policy implementation and support where appropriate (in line with the University’s scheme of delegation), preparing briefings and undertaking preliminary research in order to inform policy development, coordinating papers and advice to be provided to the University Council and Executive in discharging their responsibilities for the effective leadership and management of the University.
 
The post does not have direct line management responsibilities. However, the post-holder is required to undertake complex and sensitive conversations and advisory duties across the University. Managing relationships with key stakeholders (including members of the University Council) will be a crucial part of the role; excellent communication and negotiation skills and adaptability to changing circumstances are required.

 

The role should be particularly attractive to someone seeking to develop a successful career in Higher Education administration and management. It is an excellent opportunity to work closely with members of the University’s Leadership Team, alongside the Executive Assistant team within the Vice-Chancellors Directorate and liaison with members of the governing body.

A full job description is available on request.
 

3542Procurement - Statutory Governance Associate | Manchester/RemoteSalfordPermanentCompany Secretarial Assistant, Assistant Company SecretaryProcurement company based in Manchester are now seeking an experienced Governance Associate on a full-time, permanent basis.

A hybrid working arrangement is in place of 1 day from the office in Manchester and 4 days from home.

Salary is competitive depending on experience.

General role requirements

The Statutory Governance Associate role will be responsible for assisting the Statutory Governance Manager with the following principal activities:

That all entities are compliant from with all local laws and regulations from a Company Secretarial (CoSec) perspective by:

• Working with the outsourced service provider for each entity to establish the annual compliance calendar showing the detailed requirements and timings for each entity.
• Working with the Financial Controller team (regional management accountants) to ensure that annual financial statements for each entity (audited or unaudited as required) are prepared in time for the relevant submission.
• Working with entity directors (internal and external third party) to ensure that all compliance requirements are met.
• Working with third party providers to maintain a register of all the entity ‘registered offices and any other addresses that are used/required to ensure that these are (a) up to date (b) any changes are notified to any relevant agency eg. Banks, tax authorities etc

That all documents requiring statutory/legal signature are compliant. This includes documents that may arise from any of the following areas:

• For the standard Company Secretarial activities for all entities (except the 3 UK entities) which are carried out by the applicable service provider. There are 31 entities located all around the world (including 3 in the UK).
• For any event-driven-changes that are carried out by any applicable service provider e.g., director change or registered office changes
• Bank mandate changes
• Supply chain finance authority/user changes
• Employment contracts 

Other ad hoc requirements including but not limited to:

• Renewal of power of attorney
• Customer contracts
• Annual business licences
• Supplier contracts

To ensure that all documents are compliant, performing the following activities:

• That the ‘request for signature sheet’ has been completed correctly
• That the correct signatory is being asked to sign (e.g., a statutory director with the correct authority)
• That any review/sign off from Group Legal, Tax, Treasury or the Balance Sheet committee has been obtained.
• That the document is of a good and accurate quality e.g., correct dates, spelling etc and is ready for signature.
• Liaison with the requester to ensure that this is the case and that any corrections are made by the originator.
• Check that any documents from any local provider are ‘fit for purpose.’
• Critically review any documents provided by various service providers.
• Maintaining a record/tracker of all documents that have been sent for signature and then sending any signed documents to their final location.

Maintaining a record of where the documents are stored and be responsible for any third-party storage contracts. This will include:

• Any local Company Secretarial documents such as minute books, Articles of Association, Commercial Registers, Tax cards etc
• Any company chops.
• Any hard copy documents that are required to be retained under local law and regulations for a period of time e.g., customer/supplier invoices.
• This should cover both soft and hard copy documents.
• Maintaining a full and accurate register of external directors that are in place for each entity and ensure that a relevant and up-to-date service contract, PoA and/or engagement letter is in place for each one. The register should also include the same details for entity registered offices and ensure that an up-to-date contract is in place for each one.
• Liaising with the Company Secretarial team to ensure that all information held on the Blueprint system is up-to-date and correct in relation to the various entities.

Candidate requirements

• Experience in an equivalent position
• First degree in Law or Finance preferred
• 2+ years minimum in a similar role
• Experience of Company Secretarial activities for many entities which are outside the UK.
• Familiarity of dealing with legal and other documents
• Managing multiple tasks and prioritising suitably
• Ensuring that senior stakeholders take timely action when required.
• Co-ordinating the requirements of others
• Previous experience in delivering against tight deadlines

Special Certifications or Technical Skills:

• Chartered Governance Professional or a qualification or certification from ICSA (Institute of Chartered Secretaries and Administrators) or studying towards such a qualification
• A first degree in Law or a closely related subject would be preferable

Technical competencies:   

• MS Office skills (specifically Word)
• Familiarity with systems used to store Company Secretarial documents/information such as Blueprint or Diligent

Skills and Ability:    

• Highly literate
• An ability to quickly move from one task to another.
• Attention to detail & appropriate attention to consistency.
• A positive attitude
• A willingness to learn.
• An ability to work well under pressure and maintain a sense of humour.
• Excellent oral and written communication skills

Language Skills: Fluent English (written and spoken)

Personal Attributes:

• Structured and organised
• Confidence
• Drive and enthusiasm
• Integrity and honesty
• Proactive, seeks challenges and has a desire to succeed.
• Ability to persuade and influence both internally and externally.
• A versatile, positive, and energetic individual is sought who can work equally well on an independent basis or as part of a team.
• A good communicator, with attention to detail who is self-organised and pro-active who is comfortable with the senior stakeholders involved in the process.

 

3541Statutory Governance Manager - Manchester/Remote | Procurement companySalfordPermanentAssistant Company Secretary, Senior Assistant Company Secretary, Deputy Company SecretaryOur client is now seeking an experienced Governance Manager on a full-time basis to oversee various aspects related to statutory governance and legal documentation within the group’s entities. The role can mainly be performed remotely with the team working 1 day (usually Tuesday) from the offices in Manchester and 4 days from home. It is essential that you can commute to the Manchester office at least 1 day per week.

Reporting into the Finance Director, you will be in a small team working with the Governance Associate and the Company Secretarial department. It is a stand-alone role (within the finance function) but key to the successful and compliant operation of the business globally.

The Statutory Governance Manager role will be responsible for ensuring the following:

That all entities are compliant from with all local laws and regulations from a Company Secretarial (CoSec) perspective by:
 

• Working with the outsourced service provider for each entity to establish the annual compliance calendar showing the detailed requirements and timings for each entity.
• Working with the Financial Controller team (regional management accountants) to ensure that annual financial statements for each entity (audited or unaudited as required) are prepared in time for the relevant submission.
• Working with entity directors (internal and external third party) to ensure that all compliance requirements are met.
• Working with third party providers to maintain a register of all the entity ‘registered offices and any other addresses that are used/required to ensure that these are (a) up to date (b) any changes are notified to any relevant agency eg. Banks, tax authorities etc

That all documents requiring statutory/legal signature are compliant. This includes documents that may arise from any of the following areas:
 

• For the standard Company Secretarial activities for all entities (except the 3 UK entities) which are carried out by the applicable service provider. There are 31 entities located all around the world (including 3 in the UK).
• For any event-driven-changes that are carried out by any applicable service provider e.g., director change or registered office change.
• Bank mandate changes
• Supply chain finance authority/user changes
• Employment contract

Experience required

• Experience in an equivalent position
• First degree in Law or closely related subject
• 4+ years minimum in a similar role
• Experience of Company Secretarial activities for many entities which are outside the UK.
• Legal experience or knowledge of dealing with commercial contracts.
• Familiarity of dealing with legal and other documents
• Managing a very small team
• Managing multiple tasks and prioritising suitably
• Ensuring that senior stakeholders take timely action when required.
• Co-ordinating the requirements of others
• Previous experience in delivering against tight deadlines

Special Certifications or Technical Skills:    

• Chartered Governance Professional or Chartered Secretary or a qualification or certification from ICSA (Institute of Chartered Secretaries and Administrators)
• A first degree in Law or a closely related subject would be preferable

Technical competencies:

• MS Office skills (specifically Word)
• Familiarity with systems used to store Company Secretarial documents/information such as Blueprint or Diligent

Skills and Ability: 

• Highly literate
• An ability to quickly move from one task to another.
• Attention to detail & appropriate attention to consistency.
• A positive attitude
• A willingness to learn.
• An ability to work well under pressure and maintain a sense of humour.
• Excellent oral and written communication skills

Language Skills:   Fluent English (written and spoken)

Personal Attributes:

• Structured and organised
• Confidence
• Drive and enthusiasm
• Integrity and honesty
• Proactive, seeks challenges and has a desire to succeed.
• Ability to persuade and influence both internally and externally.
• A versatile, positive, and energetic individual is sought who can work equally well on an independent basis or as part of a team.
• A good communicator, with attention to detail who is self-organised and pro-active who is comfortable with the senior stakeholders involved in the process.

Please feel free to get in touch for more information.

3539Assistant SecretaryLargely remote (offices in London and South Coast)PermanentAssistant Company SecretaryIn this role, you’ll be reporting directly to the Deputy Company Secretary and supporting the efficient and effective functioning of the Group Secretariat. You’ll be assisting in the provision of essential corporate governance services to ensure the wellbeing of the organisation in terms of its legal operations, corporate administration and continued compliance with corporate governance principles, standards and obligations. 

The team currently comprises 4 people and this appointment will take it to 5. There is the Group Company Secretary, Deputy Secretary (to whom this role reports), the Senior Assistant Secretary,  Assistant Secretary (this role) and the Company Secretarial Assistant. The demands on the Secretariat have grown as the business expands and the business is keen to ensure that the team is resourced correctly, which is why they now seek an Assistant Secretary. Refreshingly the attitude is that people should not be stretched to the limit, but should have sufficient capacity to be able to think ahead and contribute to raising awareness of what the Secretariat does in the wider business and the value that it can bring.
The successful candidate is likely to;
 

• Be highly organised with at least 2 years’ relevant experience
• Be a competent minute taker, able to provide a strong first draft (much of what the Secretariat does is commercially significant and the management team and Boards are high calibre individuals, you will be helping to support management and operating committees)
• To enable this, good listening skills (someone who has their wits about them!) and a good level of academic capability will be key
• Be used to and excited by the challenges of a dynamic work place which works at pace
• Have a comfortable, professional home working set up.

They’re flexible on location -  this role on can be based from either their South Coast or London office with a hybrid approach to working. There is an expectation to come into the office for meetings where necessary (c. 1 day per week). A full job description is available on request.
 

3500FTSE 100 - Assistant Secretary - Shareholder GovernanceLondon/RemotePermanentDeputy Company Secretary, Senior Assistant Company Secretary, Assistant Company SecretaryReporting to the Head of Shareholder Governance, this role within  a FTSE 100 Secretariat supports the function in delivering effective shareholder governance, including the provision of advice, guidance and support on corporate governance, statutory, regulatory, governmental, listing and best practice requirements across board, director and corporate structure activities and to satisfy the expectations of their stakeholders, particularly shareholders.

The role holder’s key responsibilities include but are not limited to the following:

• Project managing the quarterly dividend process end-to-end, ensuring all tasks are completed and deadlines are achieved.
• Supporting delivery of the AGM including the Notice, logistics and engagement.
• Managing a wide range of relationships, with key internal and external stakeholders.
• Project managing the share plan process, including all transaction across the year.
• Managing the Director/PDMR dealing process end-to-end, including the tracking of all requests, approvals and announcements. Prepare Director/PDMR on-boarding dealing code attestations.
• Supporting the appointment of Directors/PDMRs.
• Managing and supporting corporate action projects within the Shareholder Governance team, including Buy Backs, corporate actions and shareholder efficiency projects.
• Managing the Shareholder Governance sections of the Annual and Half Year Reports and the Q1 & Q3 statements, including share plan sections.
• Supporting the management of the plc listings.
• Supporting the connected party / related party transaction process.
• Contributing to the development of staff in the team.
• Complying with relevant legislation and regulations and fulfilling all statutory obligations for  including records and filings.
• Managing change within local team to continuously improve the efficiency and effectiveness of the service.
• Be a role model of the plc values and business principles to create an inclusive and engaging culture where people are valued for who they are and what they contribute. 

35406-month FTC - Entity Manager - Fully remote/Berkshire | Software development NewburyFixed TermAssistant Company Secretary, Company Secretarial AssistantLeading global software company are now seeking a motivated Entity Manager to look after a portfolio of Legal entities within the Group and to assist in the provision of entity management and administrative services.

This is a 6-month FTC with potential of becoming 12-months. The role can be performed remotely meaning the post holder can be based anywhere in the UK, or attend the office in Newbury, Berkshire.

Salary is competitive depending on experience.

Responsibilities:

• To support the Company Secretariat team in delivering high quality corporate governance compliance and administration.
• Responding to company secretarial information requests from internal business functions and third parties.
• Management and oversight of third parties engaged to execute statutory filings and corporate changes in various global jurisdictions, ensuring the Group entities are compliant with best practice and statutory requirements.
• Managing Diligent for a portfolio of Legal Entities across multiple jurisdictions.
• Assisting with ad hoc projects including corporate restructurings, incorporations, strike offs and liquidations as required.
• Assisting with signing authorisations, legalisation and notarisation processes, liaising with internal and external counsel as required.
• Assisting, as required, in effectively implementing the policies and procedures of the Group's subsidiary governance framework to ensure full compliance.
• Processing invoices and managing budgets for your portfolio of entities.

Candidate Requirements:

• Minimum of 2 years proven company secretarial/entity management experience ideally within a FTSE listed or large multi-national private company environment.
• A relevant degree qualification and/or ICSA qualified/part-qualified would be an advantage.
• A sound grasp of company administration, statutory requirements and related corporate governance issues.
• Able to thrive in a fast-paced, global and diverse environment, possessing integrity and high ethical standards, acting with discretion at all times.
• Strong relationship building and stakeholder management skills, with a "can do" attitude and a keen sense of ownership and desire for continuous improvement.
• Previous experience of managing and using Blueprint.
• Proficiency in MS Office software (Outlook, Word, Excel and PowerPoint)

Please feel free to get in contact for more information.

3538Company Secretarial Assistant - Borehamwood/RemoteBorehamwood/RemotePermanentCompany Secretarial AssistantOur client is a Top 5 UK Pet insurer with a clear ambition to be the leading Pet healthcare and insurance services partner in the UK. They are now looking to bring a new Company Secretarial Assistant into their team on a full-time permanent basis.

In this role, you will provide proactive, technical support to the Company Secretary and wider Executive Management and Group Board members in the operation of PPH/all subsidiary companies to ensure compliance with the Companies Act and all subordinate legislation from time to time.

You will also undertake the preparation and filing of all statutory documents in relation to PPH and its subsidiaries in Borehamwood including General  Meetings, AGMs and meetings of the Boards of Directors. Arrange all Board Committees and other Committee meetings, and compile meeting packs and minutes. Ensure that each company's statutory records are kept up to date and comply with current legislation. You can also expect to be involved in other ad hoc projects as required.

Working with external advisers to manage the preparation and filing of all statutory documents in relation to the European subsidiaries of PPH including Board Committees and other Committee meetings, assisting with the collation of meetings packs and preparation of minutes as required. Ensuring that each company's statutory records are kept up to date and comply with current local legislation.

A hybrid Work structure is on offer with 2 days in the office and 3 days working remotely along with a competitive salary. a full job description is available upon request. 



 

3536FTSE 100 - Assistant SecretaryLondon Canary Wharf/HybridPermanentSenior Assistant Company Secretary, Assistant Company SecretaryOur FTSE 100 client seeks a key person to join the team, to be the main contact for three wholly owned subsidiaries which have been set up in order to launch a new product.

The successful candidate will be the main point of contact for the Boards of these entities, so will need to have the confidence and gravitas to be the “go to person” for some very senior stakeholders within the business who are all very interested, excited and involved in the launch and success of this new product. So there is the safety net of the support of the wider team - but a certain amount of self sufficiency, and “customer facing” skills, will be needed in order to field enquiries and be able to be on the front foot, and to react/adapt as the business grows and changes, this will be a really visible role within the business.

An “anticipatory/proactive” style, rather than a reactive style will probably be the key to success here, plus someone who is used to being responsible and accountable for making sure things work/keeping stakeholders happy, going that extra mile to find out what is needed and supporting stakeholders who need to work at pace. Financial services experience/exposure will be important. Board meetings will be held quarterly, some admin support will be available.

A full job description is available on request. This role would suit a candidate with the following skills and experience;
 

• Comprehensive understanding and experience of corporate governance models, theories and practice in a financial services environment 
• Skilled communicator with a track record of influencing a wide range of audiences ensuring alignment and common purpose 
• Proven negotiation skills at a senior level demonstrating gravitas and providing confidence to key stakeholders 
• Knowledge of company secretarial, governance and regulatory environment pertaining to large complex financial services organisations 
• Excellent written communication skills and ability to absorb complex information and simplify 
• Ability to operate at pace and adapt to a fast changing internal and external environment 
• Skilled communicator with a track record of ensuring alignment and common purpose.

3535Company Secretary - Building Society Leicestershire/RemotePermanentOnly Company Secretary, Deputy Company Secretary, Senior Assistant Company SecretaryOur client is a long-standing Building Society who is now looking to recruit a Company Secretary on a full-time permanent basis. The reports to the CEO & CRO and would have a direct report for admin support.

You would be responsible for company secretarial matters and all areas of corporate governance in the Society ensuring that the Society’s Board and Board Committees are effectively managed.  This role operates in an advisory capacity to the Directors of the Board and ensures that the Society complies with legal, regulatory and constitutional requirements.  The Company Secretary is an Officer of the Society.

This role has additional responsibilities to ensure the governance principles are adopted across the society, for Data Protection in the capacity as Data Protection Officer and oversight of the Senior Managers and Certification Regime.

The role is largely remote based with only meetings being required to be in the office. Meetings can be held in a variety of locations so the ability to travel is required. A competitive salary is on offer with a full job description available upon request.
 

3520Part-Time Company SecretaryManchester area/RemotePermanentOnly Company SecretaryOur client is a modern diversified financial services organisation and it now seeks to recruit a Company Secretary to join them on a part-time basis in a role focussed solely on Board Governance. You would report to the CEO and be responsible to the Board.

This role would suit a highly organised candidate, someone used to the demands of keeping a meeting schedule running like clockwork, and someone completely unflappable! There are 9 members on the Board, 6 NEDs and 3 Executive Directors. They expect the role to be offered on a 3 or 4 days a week basis.

Duties will include;

• To be responsible for ensuring that Board procedures are complied with, advise the Board Chair and the Board on all matters of corporate governance
• To support the Board Chair in ensuring both the Board and its Committees function efficiently including the compilation of Board/Committee packs, production of minutes and ensuring all Terms of Reference are updated annually
• To be responsible for ensuring good information flows within the Board and its Committees, between senior management and non-executive directors
• To assist the Board Chair in establishing the policies and processes the Board needs in order to function efficiently
• To ensure that all Board directors have access to independent professional advice when appropriate
• Responsible for oversight of the independence, autonomy and effectiveness of the whistleblowing policies and procedures, including those for the protection of staff raising concerns.
• To ensure all governance arrangements relating to the maintenance of the organisations Management Responsibilities Map are undertaken including the annual governance process for all function holders and the annual Certified Persons review.
• To be responsible for the organisation of the Annual General Meeting.
• To maintain statutory books including the register of Directors.

Knowledge, skills and experience required;

• A relevant Company Secretary qualification is desirable
• Previous experience in a similar role
• The ability to think creatively and to find solutions to improve existing practices or add value to new propositions. Sound commercial judgement.

 

3511PLC Assistant Secretary London EC2/RemotePermanentAssistant Company Secretary, Senior Assistant Company Secretary

Our listed client seeks to recruit a proactive, capable Assistant  Company Secretary in a standalone role to help move the function forward, someone who can support the GC/CoSec and help organise, modernise and revamp/upgrade what already exists.

Reporting directly to the GC/CoSec, you will support in providing broad ranging company secretarial services to the Company, in particular its PLC Board, committees of the Board, its subsidiaries and certain joint ventures with third shareholders.

There is a good canvas there to make a real difference to this function, and the team will be great to work with, very action orientated and supportive. The job description available on request.  This is a lovely role for someone who knows what good looks like and would get satisfaction from helping to build that elsewhere!

This role would suit a candidate with the following skills and experience;

• A self-starter who is used to working proactively, with minimal supervision and manage own workload
• Mature, unflappable approach, effective communicator - comfortable with minuting meetings to an appropriate standard and able to work with all levels of seniority within the business.
• Effective communication (written and verbal) with a very good command of the English language
• Well-organised, with strong time management skills, accuracy and attention to detail
• Computer literate, particularly with Microsoft Office programs, Company Secretarial Software and electronic Board Meeting portal Board Intelligence (or similar)
• Ability to handle multiple competing tasks and priorities within tight time frames
• Proactive, highly competent, outgoing and able to establish relationships effectively with a range of personnel across the business
• Committed to developing own knowledge and skills

3518Chartered Accountants Practice - Company Secretary – London SW18 (Full or Part-time) London SW18 PermanentOnly Company Secretary, Deputy Company SecretaryThis practice of Chartered Accountants and Registered Auditors is now looking to recruit a new Company Secretary as the current postholder is retiring. The Practice offers a full range of services from a team of seven experienced and qualified staff. The practice is highly computerised with an emphasis on quality and the accessibility of principals and staff.

Main Job Responsibilities
 

• Maintenance of Statutory Registers, records and files.
• Preparation of confirmation statements
• Filing of Forms at Companies House
• Executing share transfers and issuing share certificates
• Executing changes of directors, secretaries and registered office.
• Other secretarial duties including dealing with change of articles
• Preparation proforma directors’ and shareholders’ meeting minutes & notices
• Liaison with clients and solicitors

This is a stand-alone position within the practice, reporting to the director when required. A Competitive salary is on offer depending on experience. A full job description is available on request.
 

3516Global 500 company - Team Assistant to Global Heads | London/Remote - Food & BeverageLondonPermanentGlobal 500 listed food and beverage supplier are now seeking a Team Assistant on a full-time, permanent basis. You will be required to attend the office in Charing Cross, London on average 3 days per week and 2 days from home.

This role entails professional, diligent, and pro-active day-to-day administrative support to the Global Heads of Group Finance, Treasury and Internal Audits. You will be reporting to the Corporate Office Manager and Senior Executive Assistant. The successful candidate will be a confident and vibrant person that will be able to hit the ground running and provide utmost comprehensive support. It is essential you enjoy working in a fast-paced environment where a positive ‘can do’ attitude will be fundamental. 


Summary of Role
Provide administrative assistance in an efficient, productive, secure, and confidential manner.

Main Responsibilities

• Calendar management
• Process expenses reimbursement (Concur)
• Travel bookings via travel administrator (Phoebe)
• Schedule meetings and related administration (eg inform ofi Reception and Adelphi House Security / Reception of visitors)
• Organise logistics for internal & external meetings & webinars (i.e., order meals, help with invitations, documents, etc.)
• Provide support with the coordination & preparation of materials, presentations, and minutes of meetings, creation of power point presentations.

Experience & Skills

• At least 3 – 5 years’ experience in a similar role providing admin support to multiple senior leaders, ideally in a corporate environment.
• Exceptional organisational skills, with demonstrated experience maintaining order in a fast paced, deadline-driven corporate environment.
• Demonstrated ability to frequently exercise advanced levels of judgement, tact, confidentiality, and diplomacy.
• Exceptional command of the English language demonstrated by excellent written and verbal communication skills.  
• Advanced skills in Microsoft Word, Excel, PowerPoint, graphics, and Outlook; SharePoint experience highly desired.
• Excellent interpersonal / stakeholder skills
• Be agile and adaptable in approach and juggle multiple prioritie.

 

3509Deputy Secretary - AIM listed groupLondon City/HybridPermanentDeputy Company SecretaryOur client is an AIM listed insurance group seeking a Deputy Secretary to join its team of five professionals. The role works closely with Compliance, Risk, Finance, and Operations with a range of external providers including auditors, lawyers and oversees Co Sec providers. The role will have significant exposure to the most senior executives in the Group. Based in London you will assist with inquiries from senior members of the organization which requires fast, consistent delivery to the highest standards. This role offers an excellent opportunity to demonstrate senior stakeholder skills, your team-working and organisational abilities, and to test your technical knowledge in a dynamic public company.

This is a role with significant development opportunity for a motivated individual who is ready to take on a high degree of responsibility and has the drive and commitment to succeed.

The purpose of the role is to deputise for the Group Company Secretary as required, to have delegated responsibility for Group subsidiaries and to act as line manager to the Assistant Company Secretary.

Key responsibilities

To provide advice and support for projects including group structure or financing reorganisations, acquisitions and disposals, capital raising and share transactions, liquidations and strike-off programmes.
•     To provide a high-quality Company Secretarial service (including organising and minuting meetings) to boards and committees of subsidiaries across a number of jurisdictions, including some regulated entities.
•     Manage the day-to-day activities of a portfolio of US, UK and overseas Group companies, including confirmation statements, appointments and statutory changes, maintenance of PSC and other statutory registers, and to be the first point of contact for allocated companies.
•     Prepare the board packs, attend and minute the quarterly or half yearly board meetings of the portfolio companies, any ad hoc meetings and prepare and circulate written resolutions as necessary.
•     Ensure that Co Sec matters relating to company acquisitions and disposals are delivered on a timely basis and in accordance with project plans.
•     Provision of advice on corporate governance matters in the context of group policies and keeping the senior management appropriately informed relevant legislative and regulatory developments.
•     Ensure that all statutory requirements have been met by the Group’s legal entities and that businesses and subsidiaries comply with Group policies and procedures.
 •    To take responsibility for collation and dissemination of follow-up meeting actions including liaison with other members of the Secretariat, corporate functions and the business as appropriate.
•     To contribute to the development of the Secretariat function as a recognised centre of excellence within the Group’s
•     To maintain compliance with any applicable UK or International statutory or regulatory obligation as required by the role. This includes but not limited to obligations arising from:
? The prudent management of the business.       
? Placing due regard on the interests of customers.
? Observing rules on Sanctions and financial crime.
? Regulatory requirements and local licensing restrictions.
? Promoting and follow the Group’s whistleblowing procedures

Skills/Knowledge

•     Have the resilience to work under pressure in a dynamic environment
•     Ability to prioritise the important and urgent tasks and focus on what really matters
•     Courage to challenge the ways things are done and suggest improvements
•     Excellent communicator
•     Ability to take in and process large amounts of information
•     Team player – someone who recognises the importance of working with colleagues and providers to deliver a quality service
•     Ability to influence colleagues and other stakeholders at the highest levels
•     Attention to detail
•     Flexibility
•     Ability to work to tight deadlines

Education

•     Excellent standard of written and spoken English
•     2nd class Undergraduate degree or higher in an academic subject
•     ACG or FCG with relevant experience

Experience

•     Minimum six years’ experience in a Secretariat (professional services useful) 
•     First class organisation and administrative skills
•     Experience of minuting lengthy and sometimes complex/technical discussions
•     Mergers and acquisitions involving due diligence and formal project management.
•     London market insurance experience or experience gained from a regulated environment advantageous
•     Multi-jurisdiction experience advantageous
•     Good working knowledge of Diligent Entities and Diligent Board books
 

3502Company Secretary - IPP | London EC3/Remote London EC3/RemotePermanentOnly Company Secretary, Deputy Company SecretaryThis industry-leading IPP is now looking to add a Company Secretary to their growing team on a full-time permanent basis. The role will primarily focus on supporting the needs of the company, focused on acting as the principal company secretary supporting the CEO, the Board, and the wider executive management. The role will be part of the Legal leadership team and the successful candidate will report to the General Counsel.

Key parts of the role:
 

• Provide company secretarial support to the Board and Board Committees (Audit and Risk, Remuneration, ESSG, and Investment Committee), including preparation of agendas, coordination and preparation of board and board committee papers, timely circulation of Board and Board Committee papers via Directors Desk, coordinating with chairs of meetings, timely preparation of minutes of meetings, and corporate governance advice as necessary around Board and Committee processes and meetings.

 

• The role involves oversight of the administration of approximately 80 companies in some 15 or so jurisdictions, principally Guernsey, Mauritius, Luxembourg, The Netherlands, and Jersey, and direct administration of a small number of UK companies.

An ideal candidate will have experience working in the energy sector and would have worked in multiple jurisdictions and with Countries with a growing economy.

The role is offered on a hybrid basis, with 2 days being required in the office and 3 days can be done remotely. A competitive salary is on offer depending on experience. A full job description is available on request.  
 

3497PLC Deputy SecretaryLondon/Surrey/RemotePermanentDeputy Company SecretaryOur client is a London Stock Exchange main market listed plc. It now seeks to recruit an experienced candidate to join as Deputy Company Secretary in a newly created role reporting to the Group Company Secretary.

You will support and assist the Group Company Secretary at a strategic and operational level to develop the profile and services of the Company Secretariat, drawing on an awareness of internal business needs and external industry trends. To build strong cross functional relationships with colleagues and to make a proactive added value contribution to corporate projects and shared goals as the organisation grows.

This role would suit a candidate with thorough, practical knowledge of Listing Rules, Companies Act, Disclosure Guidance and Transparency Rules and Market Abuse Regulations. Share scheme administration and/or financial services experience would be advantageous. This is an excellent opportunity to join a well-regarded, professional team at a senior level. A full job description is available on request.
 

3490Trainee Company Secretary - Insurance GroupLondonPermanentTrainee

Global insurance group are now seeking a graduate who is looking to pursue a career as a Company Secretary to join a busy Company Secretarial team to provide company secretarial administration and support to ensure the overall smooth and efficient running of the International governance structure.

The successful post-holder will be a motivated and confident individual with excellent communication and organisation skills, who has the enthusiasm and commitment to developing a career within the company secretarial field whilst undertaking relevant professional qualifications. The role will require the employee to develop an understanding of the corporate structure and business and develop an understanding of the principles and application of corporate governance best practice.

A competitive salary is on offer and the role is to be offered on a hybrid working basis, exact working structure to be discussed.

Key responsibilities
The Trainee Company Secretary?s primary responsibility is to support the Company Secretarial team by performing the following key duties/responsibilities:

• Supporting and assisting members with the preparation and maintenance of paper reminders, forward agenda planners, agenda, minute templates, action logs, collation and production of  meeting packs and following up on action points;
• Supporting and assisting in the preparation of and collation of forms and other documents for Companies House, other overseas company registries and regulatory bodies;
• Updating ccorporate structure charts, board and committee governance structures;
• Supporting maintenance of the statutory and other records for all entities within the group and assisting to ensure timely submission of statutory filings for those entities;
• Supporting and assisting with correspondence, queries, collating information, banking authorities;
• Supporting and assisting with projects and continuous improvement initiatives;
• Supporting and assisting with the collation of information in connection with the quarterly parent company return;
• Supporting and assisting with a wide range of administrative tasks; and
• Supporting and assisting with research of legislative, regulatory and governance developments/changes.

There is scope for the role to develop and for the candidate to attend and start taking on responsibilities for support provided to management committee meetings, initially supported by another member of the Company Secretariat team.
Performance Objectives: 

• Develop understanding of the insurance industry and business
• Understand company and governance structures and the support provided to the business by the Company Secretarial team
• Familiarisation with the Company Secretarial team's processes, procedures, and expectations

Skills and Experience Specification
Essential

• Educated to degree level
• Drive and commitment to the Company Secretarial profession and to complete the CGI (ICSA) qualification (if not completed)
• Strong verbal and written communications skills, accuracy, and attention to detail
• The ability to communicate effectively with people at all levels of an organisation.
• Computer literate with an excellent knowledge of the Microsoft Office suite, including Word (extensive formatting experience) and Excel, and relevant software.

Desirable

• Previous company secretarial experience is desirable but not essential.
• Ability to work proactively under own initiative, prioritise, handle time pressures and manage multiple projects at the same time with flexibility to adapt to shifting expectations.
• Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement.

If you have any questions on the role or would like to be considered, please do not hesitate to get in touch!

3489Deputy Company Secretary - Dynamic Insurance GroupHybrid working - London EC3/RemotePermanentDeputy Company SecretaryThis growing and well performing international insurance group are now seeking to expand their Secretariat team by recruiting a Deputy Company Secretary on a full time, permanent basis. Reporting directly to the Company Secretary & Corporate Counsel, you'll adopt a leadership role in the team in providing a full range of company secretarial services and ensuring compliance with all relevant UK and and European legal and regulatory requirements. 
This role offers an incredibly variety of responsibilities within corporate governance duties, meeting operation (including Board level minuting), reporting, leadership & management as well as project work (both ongoing and new). 
To be successful in this role, you'll need to be a Chartered Secretary (ACG or FCG) with experience gained in a regulated environment (FCA, Lloyds or PRA) at a senior level (ideally Board level). You'll have gained some line management experience and this will hopefully be an area of continued interest and development for you as this role will have three direct reports. You'll be a highly organised, self-starter who can demonstrate excellent communication skills at all levels. 
This is an excellent opportunity for someone currently operating at Deputy level (or similar) who is seeking to further develop their experience and opportunity in a role with a broad remit within a company that is continually growing and developing. A very competitive salary and benefits package are on offer and the company work to a three day in the office (two from home) hybrid working policy. A full and detailed job description is available on request. 

 

3488FTSE 250 PLC Assistant SecretaryLondon EC4/remotePermanentAssistant Company Secretary, Senior Assistant Company SecretaryOur FTSE 250 client requires a capable and experienced Assistant Company Secretary with strong technical knowledge and skills to join their team to provide support to the businesses and core PLC activities including year-end work. This is a great opportunity to build on existing experience and work within a supportive and developmental environment.
This is a great opportunity to join an established medium sized team (c12), working alongside two others at Assistant level, with whom you will collaborate, and also help to mentor and support the trainee in the team - so a good chance to gain more people development skills. The workload is broad, spanning plc work as well as subsidiary work, and is not particularly meetings heavy. This role would suit a candidate with a strong technical foundation who will be credible at senior stakeholder level. A full job description is available on request..
The successful candidate is likely to be a qualified company secretary with c. 5+ years’ experience gained in a professional or regulated environment. The following skills and experience would fit well.

• • Familiarity with key aspects of the regulatory environment within which the team works would be advantageous, including awareness of relevant aspects of the Companies Act, the Market Abuse Regulation, Listing Rules and Disclosure Rules & Transparency Guideline requirements.
  • Candidates should be able to demonstrate strong organisational skill: able to work proactively, to prioritise work, maintain good attention to detail and work well under pressure.
  • A positive and enthusiastic attitude, with good written and verbal communication skills. We are looking for someone who is a team player, comfortable collaborating with others, flexible in approach and willing to learn new things and take on new responsibilities. They will be able to support the training and development of others. They will work closely to deadlines across a wide range of work and be solution orientated.
  • It is not essential but it would be great if you have:

• • Prior experience of financial services.
  • Previous experience of dealing with Diligent (Boards and Entities), and RNS Submit for releasing stock exchange announcements.

 

3483FTSE 100 - Interim Assistant 12 month FTCWatford/RemoteFixed TermAssistant Company SecretaryFTSE 100 listed, our client's Head office is based in Watford, and they now seek to recruit an Interim Assistant Secretary for a 12 month FTC to handle a broad range of PLC duties. You will join their team on a hybrid basis, currently two days a week required at the Watford office, rest WFH.

Reporting to the Deputy Company Secretary, the Assistant Company Secretary provides company secretarial support to the Board and the Group.  Specifically responsible for management of UK and International employee share plans (Sharesave) and acting as secretary to one or more board or management committees as may be directed by the Deputy Company Secretary or the Company Secretary from time to time. A full job description is available on request.

 The successful candidate will;

• be regarded internally as the “go-to” person on statutory records, d announcements and all-employee share plans.
• drive a noticeable improvement in the level of service provided by external advisors, particularly share plan administrators, registrars and depositary banks.
• achieve an enhanced level of information provided in external shareholder communications and on company website relating to shareholder and governance matters.
• assist with the effective development of other team members

 

3501Chartered Secretary (VP) - Fund ManagerLondon W1/RemotePermanentDeputy Company Secretary, Senior Assistant Company Secretary, Only Company SecretaryThis multinational fund manager is now seeking to make a first time appointment for a dedicated inhouse company secretarial resource. At present the CFO and Finance Team undertake the required work and responsibilities but they are now seeking the expertise and guidance from a corporate governance and company secretarial specialist. 
This is a brand new, standalone role, reporting directly to the CFO. You'll be expected to draw on your experience gained within a regulated financial services environment and prior experience of funds would be ideal although not essential. You'll need to be confident in your abilities to lead from the front foot, supporting the Board, Senior Management and Partners with all relevant governance and company secretarial support. This role will require a self-starter with strong communication skills to be able to grasp the needs of the business and shape what will need to be a professional and trusted company secretariat function. 
The role will be offered as a full time, permanent position with a very competitive salary and strong discretionary bonus element. The company also offer hybrid working, three days in the office (London W1), two from home/remote. Such is the nature of any brand new role, the job description is ever evolving, but a draft profile is available on request for review. Please do get in touch if you would like to find out more. 

3515Investment Trust – Company Secretary Assistant – London EC2/RemoteNot AvailablePermanentCompany Secretarial AssistantOur Investment Trust Client is now looking to add a new Company Secretarial Assistant to its team. You would be joining a team of 8 who report to the Head of Investment Trust Secretaries.

This role will suit someone who is ambitious and looking to grow their career. Ideally, you will have a year or more of experience being a Company Secretarial Assistant and has an understanding of Investment Trusts.

Your opportunity
 

• Assist in the production of board papers ensuring they are properly collated and dispatched within agreed timescales
• Source supporting information and drafting routine reports as required for inclusion in the Board papers
• Make the necessary arrangements for Board meetings and general ad hoc meetings, e.g. room bookings, refreshments etc.
• Support the production of the annual report and accounts, half yearly reports and interim management statements to shareholders of the investment trusts, including
• Prepare mailing requirements and ordering of label data from various providers
• Maintain the statutory records, registers and annual returns for the investment trusts including maintenance of the Blueprint database system.
• Submit returns to the Registrar of Companies 
• Share the responsibility for making all stock exchange(s) announcements e.g. daily net asset values, voting rights, dispensation, substantial shareholder, share buy-back, dividends, results, director’s dealings, (keeping director’s dealings up to date), etc. in accordance with agreed procedures
• Circulate monthly portfolio valuations
• Assist the Company Secretaries to ensure loan facility compliance certificates are signed off and dispatched within agreed timescales each month
• Check the website entries for the trusts to ensure that investment trust client information is accurate and up to date
• Maintain the filing system for the investment trust clients
• Prepare agendas, letters and general correspondence as required
• Assist with special ad hoc projects as directed by the Company Secretaries
• Assist with ad hoc departmental matters
• Liaise with appropriate external suppliers
• Work closely with the other assistants in the team and provide cover as necessary.
• Carry out other duties as assigned

There is a competitive salary on offer with a great benefits pack and hybrid working with 3 days required in the London office and 2 days WFH. A full job description is available on request.

 

3514Non-Profit – Interim Governance Officer | 12 month FTC – London WC1/Remote Not AvailableFixed TermAssistant Company Secretary, Company Secretarial AssistantOur client is a leading medical research charity based in London, and they are now seeking an interim Governance Officer for a 12-month FTC to join their growing team.  This role will suit someone who is ambitious and ready to work to a high standard.

This role will report to the Head of Governance supporting them to run a high-performing company secretariat function. The Governance Officer will be expected to carry out day-to-day company secretarial tasks with minimal supervision. They will be expected to contribute to the Department’s plans for continual improvement by suggesting better ways of working. This would be a good role for someone looking to grow and who already has some experience of committee support and exposure to senior colleagues.

You will be joining their team on a hybrid basis, currently, three days a week are required in the London office, rest WFH. There is a competitive salary on offer based on experience. A full job description is available on request.
 

3513Assistant Company Secretary - FTSE250 London SW1/RemotePermanentAssistant Company SecretaryAn excellent opportunity to join one of the most friendly and supportive Secretariat teams you're ever likely to come across. Reporting to the Group Company Secretary, this FTSE250 listed Group are now seeking to appoint an Assistant Company Secretary on a full time, permanent basis.
This role is an incredibly broad ranging one, allowing you to gain experience of not only supporting the administrative process of plc board meetings but also gaining live minuting experience at board committee level. You'll also assist with year-end processes such as plc annual report & accounts preparation, audit confirmations, directors’ interests / conflicts registers’ and  of course the organising and running of the AGM. There is plenty to get your hands on in this role/team and the company are constantly growing with very positive forecasts.
If you are GCI qualified (or still gaining your qualification) with experience of operating in a listed company or have experience gained via listed clients in a professional services firm, then to get in touch for further information and a full job description. The company offer a competitive salary and benefits package as well as a generous hybrid working policy. This is an excellent role for someone seeking their next step up in a listed company with great development opportunity.
 

3504Senior Assistant Secretary, Hybrid/LondonLondon/HybridPermanentSenior Assistant Company Secretary, Assistant Company SecretaryAward winning, and rapidly expanding digital challenger bank seeks to recruit a Senior Assistant Secretary to join its established team of 8. This is a fast moving organisation, culturally still with the feel of a start up rather than traditional financial services, flexible and different - they need someone who will enjoy working in this kind of environment. A full job description is available on request. This client is very flexible in terms of hybrid working. The role would suit a candidate with the following skills and experience;
 

Requirements

• You will be CGI qualified (or equivalent).
• You will have at least five years of relevant experience in a company secretarial or governance role within a listed and/or regulated financial services environment.
• You will bring first rate knowledge and understanding of corporate governance best practice and standards, ESG and UK company law.
• You will have experience of supervising and managing direct reports and enjoy mentoring junior team members.
• You will be able to write concise and accurate minutes and keep clear records.

Personal Qualities and Behaviours

• You will be an excellent communicator, able to build and manage relationships across all levels of the business and with external stakeholders.
• You will have excellent attention to detail and be able to produce documentation to the highest standard.
• You will have a high level of integrity, discretion and confidentiality, with the ability to handle sensitive and confidential information appropriately.
• You will enjoy working in a fast paced, proactive and collaborative environment.
• You will be highly organised and able to work to your own deadlines, whilst providing support to other members of the team.

3510Associate Director - market leading service providerLondon/hybrid or Exeter/hybridPermanentOnly Company Secretary, Deputy Company SecretaryOur client is a market-leading, trusted, comprehensive company secretarial business with offices in London and Exeter.  It works in partnership internationally with almost 7,000 clients including asset managers and investors, business managers, asset owners, trustees, issuers and borrowers. It provides the infrastructure through which assets are secured or deployed in both regulated and unregulated markets.
It offers industry-leading shareholder services to a wide range of corporates, issuers and business managers. It is the largest UK share registrar providing services to more than 1,300 companies large and small across the UK. It administers share plans for over 200 clients and has worked on more than 50% of UK IPOs since 2005. Its unique place in the market, combined with its partnership and relationship management approach, enables it to play a vital role in connecting issuers with 5 million shareholders around the world.
As an Associate Director you will be an integral part of and work closely with the Senior Leadership Team to oversee the day-to-day implementation of the business strategy, bringing your leadership and managerial skills and enthusiasm to the team and supporting the Managing Director in driving the internal and external profile of the business to focus on client relationships to deliver best in class services by way of exceptional relationship management.
A full job description is available on request and this role is likely to suit a senior candidate with the following skills and experience;
 

• The drive and desire to work within a dynamic and fast-paced environment
• Demonstrable leadership and people management experience and skills, including the ability to motivate yourself and others
• An understanding of the professional services model and experience of adapting and refining business models to adapt to continuing growth and market change
• An ability to build relationships and relate to internal colleagues and external stakeholders at all levels, with a willingness to take a hands-on approach when necessary
• Commercial awareness and a track record of contributing to the commercial success of a professional services business
• Exceptional verbal and written communication skills, strong experience of producing and delivering presentations and project management expertise
• Strong strategic capability, with the expertise and business understanding to challenge the Senior Management Team when required
• Proven P&L or budgetary management experience
• Legal and / or accounting qualifications, business development and professional services experience and the ability to draw on these experiences to shape the future

3508FTSE250 - Company Secretary - Brand new role London/RemotePermanentOnly Company Secretary, Deputy Company SecretaryThis multinational FTSE250 listed company is now seeking to recruit its first dedicated inhouse Plc Company Secretary on a full time, permanent basis. This is a wonderful opportunity for an experienced Chartered Secretary with main market listed company experience who will be interested in joining this fast growing, transactional business. 
Currently all corporate governance and company secretarial services are performed by a specialist service provider. The remit for this postholder is to join the group, assess the needs from within and then take ownership of all corporate governance and company secretarial duties going forward. It is likely that some ongoing external support will still be required and possibly even make a strong business case to develop the team size of this newly formed Secretariat. 
As such, this role will require a self-sufficient Chartered Secretary with experience of leading a Secretariat.
You'll be working directly with senior management and board members in ensuring all appropriate policies and procedures are set up to allow for corporate governance best practice. This will be a busy, challenging role, reporting directly to the CFO. Please note that there will be the need for some occasional international travel with this role. A full, draft job description is available on request and a very competitive remuneration package is being offered. Please do get in touch for further information. 

3506Assistant Company Secretary - AIM listed company West MidlandsPermanentAssistant Company Secretary, Company Secretarial AssistantThis AIM listed company are now seeking to recruit an Assistant Company Secretary on a full time, permanent basis. This is a brand new role, reporting directly to the CFO, who currently carries out the bulk of the workload. 
Offering a very broad remit from day one and the opportunity to further shape and develop the role, this is an excellent opportunity for someone seeking a role which they can make a huge mark on. The role sits within the small head office on the outskirts of Birmingham and in this very visible role, you'll have a lot of face time with the CFO and CEO. 
You'll be tasked with taking full responsibility of the day to day administration of group companies as well as full board support. You'll also play a part in advising the Chair and the Board on all relevant regulation, including the QCA Corporate Governance Code. Environmental, Social and Governance is also at the heart of this role so you'll also have a leading role in ensuring the continued development of its ESG strategy. 
You'll ideally be operating as an Assistant Company Secretary or Company Secretarial Assistant (or similar) in your current role and have excellent statutory compliance and board support experience. You must be ready for a step up in terms of responsibility and happy to work very closely with the senior management team on a day-to-day basis. This role present an excellent opportunity for someone with listed company experience looking to spread their wings a little or equally those who are seeking to join a listed company to gain this experience. A full job description is available on request.  

3505Senior Company Secretary - market leading service providerLondon/hybrid or Exeter/hybridPermanentOnly Company SecretaryOur client is a market-leading, trusted, comprehensive company secretarial business with offices in London and Exeter.  They provide specialised, tailored support to company secretaries and the boards of a wide range of UK-listed and unlisted companies in different sectors and stages of maturity.  They provide a dedicated relationship team with market leading expertise and experience, offering short and long-term practical support, open and regular communication and easy access to services for listed international organisations. Our client supports domestic and international clients with all aspects of their company secretarial needs, from governance advice to statutory compliance and have a long-standing reputation of providing class-leading services to UK listed businesses.

The company works in partnership internationally with almost 7,000 clients including asset managers and investors, business managers, asset owners, trustees, issuers and borrowers.  They  provide the infrastructure through which assets are secured or deployed in both regulated and unregulated markets and administer share plans for over 200 clients and have worked on more than 50% of UK IPOs since 2005. Our unique place in the market, combined with our partnership and relationship management approach, enables us to play a vital role in connecting issuers with 5 million shareholders around the world.

As a Senior Company Secretary in the award-winning business, you will work closely with the Senior Management Team, leading a team and contributing to strategic decision making, whilst developing both yourself and your team as highly skilled professionals.

Overview
Our client is looking for a Senior Company Secretary to support the Associate Directors, working collectively and collaboratively with other Senior Managers to enable their business plan to be met, developing the capabilities of our highly skilled team.

The role is based on a hybrid basis from either the office in London, or the central Exeter office. If you are based in Exeter, you need to be willing to travel to London for client meetings.

Salary is competitive depending on experience. 

What you could be doing:

• Providing leadership to your own high profile client accounts, in addition to bringing the required gravitas and experience to the boardroom and providing senior oversight to less experienced colleagues as they lead on smaller clients to support their technical and soft skill development
• Line managing members of your team, providing them with guidance on workflows, performance management and professional development processes to support their career development
• Supporting the execution of our strategic vision by deploying resources and ensuring delivery against key objectives and wider change initiatives
• Contributing to the direction of our business by developing and retaining our client base, shaping the evolution of our existing services
• Working closely with the Senior Management Team, Technical Committee, Business Development and other parts of the Corporate Markets business as relevant, to identify potential new high margin business lines aligned with our agreed strategy and help market these services to existing and new clients
• Overseeing overall profitability and quality of workflows being undertaken by the teams, working closely with other Managers to resolve any delivery issues, fee negotiations and work allocation
• Ensuring key risks to the business are monitored, identifying areas of increasing risk, contributing to the running and development of internal processes to ensure the business meets its internal financial and risk reporting obligations and contributing to the development of the risk mitigation processes where required
• Supporting strong relationships across the Exeter and London teams, in addition to the rest of the wider Link Group business.

Requirements:

• Senior corporate governance, advisory and company secretarial experience demonstrated at list company board level, or experience of advising listed companies through their IPO
• An ACG / FCG or equivalent qualified as a Lawyer and / or Accountant
• The drive and desire to work within a dynamic, fast-paced environment
• Proven people management experience, with the ability to lead, develop and motivate both your immediate line reports and wider team
• A self-starter with excellent motivation and a willingness to take a hands-on role when required
• Exceptional communication skills with the ability to build and maintain relationships with internal and external stakeholders at all levels
• Commercial awareness and an understanding of the professional services model with strong business development experience and appropriate transferrable skills

What’s in it for you?

• A competitive basic salary plus benefits.
• 23 days’ holiday to start, (rising to 25) plus Bank Holidays, with the opportunity to buy extra leave.
• Company matched pension scheme, private medical cover, life assurance, a cycle2work scheme, fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more.
• Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology.
• You’ll get the chance to follow your chosen career path anywhere in the Group. You’ll be joining a network of 7,000 experienced, innovative and dedicated individuals across multiple teams and countries. There are countless opportunities to learn new skills and develop in your career and we’ll provide the support you need to do just that.

If you are interested in being considered for the role, please do not hesitate to get in touch!

3503Director, Governance and Compliance - Housing Association London SE1/RemotePermanentDeputy Company Secretary, Only Company Secretary, Senior Assistant Company SecretaryOne of the largest and oldest not-for-profit housing associations in the UK are now seeking to recruit a new Director, Governance and Compliance on a full time, permanent basis. This is a senior, leadership role that will report directly to the General Counsel & Company Secretary. 
This role will best suit someone with a commercial head and social heart; bringing excellent experience of working in a demanding, commercial and highly regulated role. You don't necessarily need to demonstrate experience from within the social housing sector but do need to demonstrate leadership experience at a similar level within other regulated environments. 
The key principle of this role is to provide strategic leadership and guidance by providing the highest level of governance and regulatory compliance to the Group and being a trusted advisor to the Board of Trustees. 
You are likely to be a Chartered Secretary or perhaps qualified solicitor. You'll be expected to demonstrate excellent communication skills, have experience of managing a team (at least three senior direct reports in this role) and above all else show that you have the drive and passion to support a great organisation such as this in ensuring the best possible level of service reaches its customers. 
A full and detailed job description is available.  

3499Assistant Company Secretary - Insurance | West Sussex/HybridCrawleyPermanentAssistant Company SecretaryInsurance company based in West Sussex are now seeking an Assistant Company Secretary for this varied and hands-on role. The main responsibility of the role will be to support the company secretarial team in providing high quality, professional company secretarial support for entities within the group.

The ideal candidate will have 2-5 years’ experience working in a UK corporate legal or secretarial function. Financial Services or Insurance experience is preferred however not essential.

This is a full time-permanent position with a flexible hybrid working arrangement (subject to board meeting) working 1 day from their office in West Sussex and 4 days from home.

A competitive salary is on offer depending on experience.

Please see below a list of responsibilities and requirements for the role. A full job description is available on request.
 

Main Purpose

The Assistant Company Secretary will: Provide company secretarial support to the Boards and committees, preparing agendas, creating and collating Board packs, taking minutes and following up on action points Maintain Board and committee calendars, seeking and monitoring director availability for meetings, as necessary Maintain accurate documentation of corporate governance activities and processes Manage and administer Group policies, including maintenance of policy templates and guidance documentation Take responsibility for the administration of entities, including maintaining statutory registers and making filings at Companies House

 

Key Responsibilities

Board and Committee support Preparing Board calendars Managing the preparation, collation and distribution of agenda and papers and following up action points Keeping accurate records of meeting packs, papers and minutes Providing support to chairpersons and directors, including attendance at meetings and minute-taking Ensuring delivery of transparent and open communications across the Board and committees Managing policy templates, guidance and annual calendar for policy reviews.  Liaising with policy owners to ensure policy reviews are carried out on schedule Corporate Governance Preparing research and first draft briefing materials on changes to the governance and regulatory landscape Overseeing systems to ensure the Group complies with all applicable codes   Entity Management Maintaining the statutory registers of entities within the Group, including the Register of Members, Directors etc. Ensuring compliance with annual filing requirements, including the filing of statutory accounts at Companies House and the online filing of Confirmation Statements Preparing and filing necessary documents for ad hoc requests including change of officers, change of name, change of registered office, change of accounting reference dates, etc. Supporting corporate transactions as and when required, including drafting Board resolutions and supporting briefing materials for Board members Other Acting as a point of contact for Board members and other stakeholders

 

Behaviours Required

Self-starter Excellent time management Excellent stakeholder management Able to communicate at all levels across the business and build strong working relationships High standard of communication skills – orally, in reports and in presentations Integrity, discretion and diplomacy Strong attention to detail Strong organisational skills

 

Functional/ Technical Skills
Skill/ Experience
2-5 years working in a UK corporate legal or secretarial function Relevant professional qualification (ICSA, CGI, legal qualification or equivalent) Strong knowledge of the UK Companies Act, corporate legislation, corporate governance codes and best practice Experience of taking minutes and the ability to identify and record the salient points of discussion Strong IT skills, including MS Office or similar Experience in using Convene or equivalent Board Management Software (beneficial but not mandatory)

 

3498Brand new inhouse role - full time or part time - Remote London/Midlands/RemotePermanentSenior Assistant Company Secretary, Assistant Company Secretary, Deputy Company SecretaryThis multinational, dynamic design services firm is now looking to recruit a company secretarial professional on a permanent basis in what will be a first time appointment for an internal corporate governance specialist. This is an exciting new opportunity to work closely with the CFO, EMEA and take full responsibility for all company secretarial responsibilities off their shoulders, having an active and hands on role in shaping and growing this role for yourself. 
Initially, main responsibilities will be centred around subsidiary management (EMEA) and ensuring the smooth operation of the Boards, Board Committees and sub-committees. Beyond this, there is plenty of opportunity to grow and develop the role to incorporate a much wider remit.
The company are quite flexible as to the level they appoint at but would seek comfort and confidence for someone who can demonstrate excellent statutory compliance experience, as well as working knowledge of organising and running board meetings. You'll also need to be comfortable in a standalone role, one that will require a lot of self-discipline and organisation in forming this role for yourself. Therefore you need to be comfortable working independently, with very little supervision in this fast-moving environment.
This role is being considered on a full time and part time basis (depending on the level and experience of the applicant). Whilst this company have offices based in London, South East and the East Midlands, the role can be considered on a predominantly remote basis if preferred with minimal office attendance. A full job description and further information is available on request. 

3496FTSE-250 plc - Company Secretarial Assistant - London/RemoteLondonPermanentCompany Secretarial AssistantListed logistics company are now seeking a Company Secretarial Assistant on a full time, permanent basis. The role will include a variety of secretarial responsibilities and will aim to support to the Group Secretariat function, working closely with the Group Company Secretary, Deputy Company Secretary and the Team Assistant.

A competitive salary is on offer and will depend on experience. Working hours are Monday to Friday 9am-5.30pm, 4 days from the office in London and 1 day from home. Please note that during the initial induction period it is likely that you will be required to attend the London office 5 days per week.
 

What you’ll be doing

• Assist with statutory compliance work for UK subsidiary companies in the Group, ensuring that all relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
• Assist in maintenance of global entity management system (Diligent Entities) to ensure details for Group subsidiaries are kept up to date, and support production of Group Structure Chart.
• Arrange for preparation and execution of corporate documentation resolutions, powers of attorney and proxies for routine business and organising, if required, for such documents to be notarised and/or apostilled.
• Assist with administration and support for PLC Board, PLC Committees, including use of Diligent Boards.
• Assist on projects in relation to acquisitions and disposals, corporate restructuring, corporate transactions and other ad hoc projects as requested.
• Support the team in its work on year-end processes, including review and overseeing the signing process for the UK subsidiary accounts and working on the Annual Report & Accounts and ancillary documentation.
• Assist in the organisation and running of the AGM and any other general meetings.
• Assist with regulatory Stock Exchange announcements as required.
• Assist with administration of share plans operated by the Group (including ShareSave and Long-Term Incentive Plan), liaising with the Employee Benefit Trustee as required.
• Liaise with the Group’s registrars and brokers in relation to shareholder matters.
• Dealing with ad hoc queries from Group companies.
• Additional / ad hoc duties as required to meet the needs of the business

 

Candidate requirements

We invite applications from candidates who can demonstrate:

• Drive and self-motivation, with the desire and commitment to succeed, deliver excellence and make positive change;
• Relationship building, with excellent interpersonal skills and the ability to quickly build rapport;
• Collaboration, able to work well with others across diverse backgrounds to share information, develop skills, and deliver results;
• Resilience with the ability to persist and adapt;
• Smart problem-solving and analytical abilities, with a curious and inquisitive mind, and an openness to new ideas;
• Professional integrity and a respect for company values.

Other requirements

• Excellent interpersonal skills with the ability to communicate at all levels including with Executive and Non-Executive Directors, and senior management.
• Ability to work independently and within a team environment.
• Ability to work in a pressurised environment and to meet deadlines.
• An appreciation of the need to be discrete and diplomatic due to the nature of the work being undertaken by the function.

 

Technical requirements

• A graduate either CGI qualified or partly qualified, with 1-2 years’ work experience in the relevant field.
• Knowledge of the Companies Act, listed company regime and UK Corporate Governance Code.
• Good written and analytical skills, with excellent attention to detail.
• Excellent administration skills with proficiency in MS Office and, ideally, experience of using Diligent Entities and Diligent Boards.
• Knowledge of share plans (not essential).

3495Plc Deputy Company Secretary - interim 6-12 month contractLondon WC1/Remote Fixed TermDeputy Company SecretaryThis main market listed group within the renewables and aviation industry is now seeking the support of a Chartered Secretary on an interim basis for up to a period of 12months. Being offered at Deputy Company Secretary level, you'll be tasked with supporting the group through a managed process of disposing of its main business areas coinciding with its move from a premium listing to a standard one. 
Whilst you will report to the General Counsel (and named Company Secretary), you will take the lead role in advising and guiding the Executive Chairman and the board through this period of change. Almost project like in its nature, you'll need to turn you hand to most areas of the job throughout your time in post, such is the nature of this role being standalone. A full job description is available on request which will highlight the full range of responsibilities expected for a listed group. 
This role will suit a Chartered Secretary (ACG or FCG) with suitable experience gained within a main market listed group. You must be comfortable with leading from the front foot as the General Counsel and Board will look to you to provide the guidance and support on all corporate governance matters. Whilst being considered as a full time position, consideration will be given to anyone suitable who might like to take on this assignment on a part time/slightly reduced working week basis. The role will be offered as a 6-12 month fixed term contract. Hybrid working is of course available and this role will likely require your attendance in the office on a two day per week basis.