Our client is part of a global top-10 insurance group, with three main legal entities operating in the Lloyd’s, UK & Continental European and Swiss and Bermudian markets. They are now looking to bring on a Company Secretary to join their team on a full-time permanent basis. This role reports to the Head of Company Secretarial and sits alongside another Company Secretary to divide up Board/Committee and subsidiary management responsibilities.
Providing full Company Secretarial support to Board and Management Committees. This includes:
meeting planning, logistics, agenda setting, maintenance of the forward calendar;
paper compilation, review for governance purposes, and distribution;
attendance at Board sub-committees and ad hoc meetings; and
accurate and timely minuting of meetings and management of actions and matters arising.
Providing advice on and facilitating compliance with relevant statutory and regulatory company secretariat and governance requirements.
Acting as the Company Secretary for UK and overseas service companies and working closely with the locally appointed CoSec, where applicable.
Reviewing and maintaining relevant Committee Terms of Reference and other key governance documents.
Oversight, advocacy and support to management and management committee secretaries in ensuring good standards of governance at management committees.
Coordinating director induction and onboarding.
Maintaining and embedding policies owned by Company Secretarial.
Supporting and coordinating director training programme.
Supporting and coordinating Board effectiveness reviews.
Leadership of continuous improvement initiatives to promote good corporate governance.
Horizon scanning in respect of company secretarial, corporate and governance matters, and supporting the Head of Company Secretarial to advise the Board and Executive as appropriate, including preparing and implementing action plans to ensure compliance where necessary.
Maintaining relevant registers, statutory books, and administration systems.
Liaising with external auditors and other external parties as required.
Supporting and coordinating corporate projects of business changes or continuous improvement initiatives, for example, international expansion, corporate finance transactions, corporate reorganisations or closure of dormant companies
There is a hybrid structure in place with 3 days in the office and 2 WFH. There are 4 quarterly meetings and the whole team will have to be in 5 days a week when these are taking place. There is a competitive salary on offer. The full job description is available on request.